Optimeasure
Sales Office Administrator
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Job Title: Part-Time Sales & Office Administrator
Company: Optimeasure Limited
Hours: 21 hours per week (Flexible working patterns accommodated)
Schedule: Open to discussion (e.g., 9:30 AM – 2:45 PM over 4 days, or 9:00 AM – 4:30 PM over 3 days—school-run / family friendly schedules welcomed)
Location: Wootton, Mk43 9JB
About Optimeasure
Optimeasure is a niche and growing business providing specialist engineered solutions to our clients. As a small, agile team, we pride ourselves on delivering high-quality service and maintaining strong customer relationships.
We are seeking an organised, proactive, and detail-oriented Sales & Office Administrator to join our team on a part-time basis. This is a dynamic, multifaceted role ideal for someone who enjoys variety, takes ownership of their tasks, and thrives in a supportive small-business environment.
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Key Responsibilities
- Sales Administration & Systems: Manage daily sales support tasks using Xero, Pipedrive CRM and Google Workspace. Handle document management, update customer records, and maintain accurate filing.
- Customer Communication: Act as a key point of contact for clients via email and phone. Issue order acknowledgments, provide proactive delivery updates, and issue sales invoices.
- Logistics & Order Fulfillment: Package outgoing orders securely, book couriers via online shipping portals, and generate dispatch labels.
- Office & Operational Support: Assist the wider team with general administrative duties as needed, staying adaptable to the evolving needs of a growing business.
Requirements & Skills
- Software Proficiency: Proven experience using Xero, Pipedrive CRM, and Google Workspace are extremely advantageous (Gmail, Drive, Docs, Sheets).
- Communication: Clear, confident, and polite communication skills for direct phone and email interaction with customers.
- Attention to Detail: High standard of accuracy when entering data, preparing invoices, and managing documents.
- Self-Motivation: A proactive mindset with the ability to manage time effectively and work independently.
- Flexibility: Willingness to wear multiple hats and assist across different areas of the business when required.
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What We Offer
- Flexible working arrangement (3-4 days per week, designed to accommodate school hours).
- A welcoming, collaborative small-team environment.
- Competitive pro-rata salary depending on experience.
Salary: £12,880 – £15,680 per annum actual (£23,000 – £28,000 Full-Time Equivalent), depending on experience
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