Bearing Source Ltd.
Sales, Purchasing & Warehouse Administrator
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Job Description
Bearing Source is an independent industrial distributor supplying bearings, seals, power-transmission products and associated engineering components to businesses across the North West and throughout the UK.
We are looking for a dependable and organised person to join our small team in a varied role combining sales and purchasing administration with trade-counter and warehouse duties.
This is not a purely desk-based position. You will help process customer and supplier orders, serve customers at the trade counter, receive incoming goods and prepare outgoing deliveries.
The Role
Technical enquiries, supplier selection, pricing and priorities will initially be set by the company director through our central workload sheet. Your responsibility will be to process that work promptly and accurately, keep it moving and make sure nothing is overlooked.
Your duties will include:
- Sending enquiries to nominated suppliers
- Chasing outstanding quotations, order confirmations and delivery dates
- Placing purchase orders from clear instructions
- Processing customer sales orders
- Producing and sending sales-order acknowledgements
- Checking supplier confirmations against our purchase orders
- Recording costs, lead times and progress accurately
- Flagging discrepancies, delays and jobs requiring further decisions
- Serving customers and processing straightforward collections at the trade counter
- Answering overflow telephone calls and taking accurate messages
- Receiving, checking and booking in incoming goods
- Matching goods to the relevant purchase and sales-order paperwork
- Picking, packing and labelling outgoing deliveries
- Keeping the counter, paperwork and goods-handling areas organised
- Assisting with occasional local deliveries when required
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Our work is coded according to urgency, from breakdown requirements needing immediate attention to longer-term project enquiries. You must be able to follow these priorities while ensuring routine orders and enquiries continue to progress.
About You
We are looking for someone who:
- Takes ownership of work and follows it through to completion
- Works with urgency without sacrificing accuracy
- Is highly organised and does not allow difficult or incomplete jobs to disappear
- Is comfortable moving between office administration, the trade counter and the warehouse
- Communicates confidently and professionally with customers and suppliers
- Can work effectively within a small business where everyone contributes
- Is comfortable using computer systems, email and spreadsheets
- Is physically capable of receiving, picking, packing and moving normal parcels and goods
- Holds a full UK driving licence
Experience in industrial distribution, engineering supplies, builders’ merchants, electrical wholesaling, motor factors, trade counters or a similar environment would be particularly valuable.
Previous experience with sales-order processing, purchasing, stock-control or ERP systems is strongly preferred. We currently use Google Sheets, Unleashed and Xero, although full familiarity with these particular systems is not essential.
You do not need detailed bearing or engineering-product knowledge from day one. Training will be provided, but you must be willing to learn our products and processes.
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Out-of-hours Service
Bearing Source provides an emergency out-of-hours service to its customers. After appropriate training, occasional participation in a pre-arranged on-call rota will form part of the role.
This may involve opening the premises, locating clearly identified stock, preparing paperwork and handing goods to a customer or courier. Any on-call availability and completed call-outs will be paid separately from the basic salary.
What We Offer
- Salary of £27,000–£30,000, depending on relevant experience
- Permanent, full-time employment
- Monday-to-Friday working
- Additional payment for agreed on-call cover and call-outs
- Training in our products, systems and processes
- A varied position with genuine responsibility
- The opportunity to become a key member of a growing independent business
To Apply
To apply, please send your CV together with a short explanation of your relevant experience, particularly any work involving sales orders, purchasing, a trade counter, warehouse operations or industrial distribution.
Job Type: Full-time
Benefits:
- On-site parking
Application question(s):
- Are you comfortable working in a mixed office, trade-counter and warehouse role, including handling occasionally dirty engineering components and samples?
Experience:
- Sales administration: 2 years (preferred)
- Trade counter sales: 1 year (preferred)
Licence/Certification:
- Clean driving license (required)
Work Location: In person
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