Contractor & Compliance Support

You will also support the contractor journey, working alongside our Compliance, Finance and Sales teams.

This will include:

• Supporting contractor onboarding, contract extensions and offboarding.
• Assisting with compliance administration and documentation.
• Ensuring records are accurate, appropriately maintained and handled in line with GDPR and company standards.
• Liaising with Sales, Finance and Compliance to help ensure contractors are processed efficiently.
• Helping make the transition from candidate to contractor as smooth as possible.

Finance & Timesheet Support

You will provide administrative support around our contractor and finance processes, including:

• Assisting with timesheet administration and chasing outstanding approvals.
• Maintaining accurate billing and contractor payment information.
• Helping coordinate payroll and invoicing queries with the relevant teams.
• Ensuring important information is captured correctly within our systems.

Wider Business Support

No two days will necessarily look the same. Alongside Sales Support, you’ll provide wider administrative support across the business, including:

• General office and business administration.
• Ordering office equipment, stationery and supplies.
• Arranging travel and hotel bookings.
• Supporting departmental managers with meetings, surveys and reporting.
• Assisting with internal projects and initiatives.
• Providing ad-hoc administrative support across areas such as Marketing, and Operations when required.

We are looking for someone who is naturally organised, proactive and detail-focused, with the confidence to work across different teams and priorities.

You will ideally have:

• Previous experience within recruitment, sales support or business/office administration.
• Experience using Bullhorn ATS/CRM or a similar CRM or recruitment system.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Excellent organisational skills and attention to detail.
• The ability to manage multiple priorities in a fast-paced environment.
• Professional written and verbal communication skills.
• A proactive mindset where you are comfortable spotting what needs doing and getting on with it.
• The confidence to work with systems, data and processes.
• The ability to handle confidential and sensitive information with discretion.

The Person we are looking for

You are the kind of person who likes things to be organised, accurate and moving forward.

You notice when something hasn’t been updated. You’ll chase the missing information. You will make sure the CV looks professional before it reaches a client. You will help a consultant get the information they need and make sure the CRM reflects what’s actually happening.

And when you see a process that could work better, you will be encouraged to say so.

Why Ellis Group?

You will be joining a collaborative, growing recruitment business where your contribution will have a visible impact on the performance of the wider team. The role also offers exposure across different areas of the business, giving you the opportunity to develop your knowledge of recruitment operations, sales support, CRM systems, contractor management and wider business administration.

If you’re an experienced administrator who enjoys supporting people, working with systems and bringing order to a busy environment, we would love to hear from you.