BESPOKE - Master Event Producers
Scenic Project Manager
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ABOUT BESPOKE
Collectively our team boasts over 40 years combined experience designing and producing spectacular corporate and private parties, weddings and international productions. We maintain our position at the forefront of event design & production, combining contemporary design philosophy with classic five star standards. Our expert team at Bespoke share a passion for creating and hosting unforgettable experiences which is demonstrated through our extensive portfolio of clients and events!
ABOUT THE ROLE
We are looking for an experienced and highly organised Scenic Project Manager to join our growing Scenic Team.
This is a hands-on role for someone who understands the realities of scenic production and can confidently coordinate projects working alongside our sales and production teams. You will be responsible for managing multiple projects of various sizes simultaneously ensuring they are delivered on time, within budget, to the required quality in line with the creative vision and meets the client's expectations.
This is an excellent opportunity for a Project Manager ready to take greater ownership of scenic projects and develop their career within a creative production environment.
Key Responsibilities:
- Manage scenic projects from initial brief with the Sales Team and quotation through design, fabrication, installation and de-rig.
- Act as the central point of contact for scenic projects, ensuring clear communication between all departments.
- Develop and maintain detailed project schedules, budgets and production plans, ensuring key milestones are achieved.
- Coordinate scenic designers, fabricators, suppliers and subcontractors throughout the project lifecycle.
- Review drawings, specifications, materials, finishes and construction details to ensure they meet project requirements and the creative vision.
- Obtain and manage supplier and subcontractor quotations, negotiating costs where appropriate.
- Monitor project expenditure and identify potential risks, cost overruns and delivery issues at an early stage, escalating to the Head of Scenic where required.
- Work closely with the Scenic Operations Manager on procurement, materials, specialist services, crew requirements and transport.
- Attend site visits and production meetings, both virtually and in person, as required.
- Be present at project installations and de-rigs where required, ensuring work is completed safely, efficiently and to schedule.
- Ensure relevant health and safety requirements are considered and followed, including risk assessments, method statements and site-specific requirements.
- Maintain accurate and up-to-date project documentation through company systems, including schedules, budgets, production information, supplier details and project reports.
- Manage multiple projects and competing deadlines while maintaining a consistently high standard of delivery.
- Identify potential issues before they arise and take a proactive, practical approach to finding effective solutions.
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About You
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We are looking for someone with a strong understanding of scenic production and the ability to manage projects from concept through to completion.
You will ideally have:
- Experience within scenic construction, fabrication, events, exhibitions, experiential, film/TV or a related production environment.
- Proven project management experience, with the ability to manage multiple projects, and the ability to prioritise and manage deadlines simultaneously.
- Experience managing project budgets, schedules, suppliers and subcontractors.
- A good understanding of scenic construction methods, materials, finishes and installation processes.
- The ability to read and understand technical drawings and production information. Auto CAD or technical drawing software knowledge would be advantageous.
- Excellent communication and interpersonal skills, with the confidence to work effectively with internal and external teams, building strong relationships.
- Strong attention to detail and a practical, solutions-focused approach.
- The ability to anticipate potential problems, manage risk and remain calm and effective under pressure.
- Good commercial awareness, with an understanding of project costs and the impact of decisions on budgets.
- A strong understanding of health and safety within production, workshop and installation environments.
- Proficiency with project management systems and standard office software.
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