Schedule and Risk Management Support

We are looking for a Schedule and Risk Management Support to complete our consultants Workforce Management Service to support the Head of BUC & PMSO Commercial & Industry Partnership Office (CFO-HI) of the European Space Agency (ESA) at their location in Noordwijk, The Netherlands, or Harwell, UK.

The purpose of this Support Service is to fulfil a transversal role within the Directorate of Commercialisation and Industry Partnership (CIP) by providing management support and being responsible for its overall resource planning, controlling, and reporting, with the aim of ensuring a coherent, balanced and effective implementation of activities. The Office also provides dedicated support to the project managers for the management support activities concerned with project control, configuration and data management (CADM), financial and cost control, schedule and risk management control, and digital reporting.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage).

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap, or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment.

The successful candidate will be tasked with, but not limited to:

• Coordinate project schedule and risk support, ensuring that common approaches are followed, common tools are used where possible, improvements are suggested, and the service operates as independently as possible;
• Provide support to project teams in schedule control and the periodic monitoring of industrial consortia against the approved baseline schedule;
• Perform analysis of schedules received from industrial consortia using an agreed set of schedule KPIs, and prepare performance deviation reports;
• Perform complex schedule analysis including metrics on quality, critical path analysis, float summary and assess the schedule performance at the required level;
• Provide expert schedule and risk support, inputs, evaluations, and recommendations to project teams during major procurement activities, (e.g., CCBs), programmatic reviews (e.g. IPREV) and technical reviews (e.g. PDR, CDR);
• Provide expert input to project teams for the definition and update of project Schedule and Risk Management Plans;
• Set-up and configure schedule and risk tools and in close cooperation with project control and each project core team;
• Support and assist project teams in their schedule and risk management processes;
• Support the book captain for schedule management at project level ensuring configuration control is maintained on baseline and working schedules SW files and documentation;
• Coordinate and support schedule/risk meetings with the ESA project teams (e.g. review schedule from industry and suggest a list of topics to be discussed by ESA in the status meetings with industry);
• Determine the criticality of schedule activities on CIP projects, evaluate, and suggest alternatives for schedule improvement, recovery, and acceleration to the technical teams for discussion and/or decision;
• Run simulations and what-if scenarios in support of management and technical teams’ decision process;
• Set up and maintain trend charts, templates for reporting progress, in line with agency best practices;
• Set up and maintain schedule performance indicators and quality metrics for project schedules;
• Prepare periodic quarterly and ad-hoc reports documenting schedule performance status and analysis and communicate on the content to the project team;
• Support to project team in understanding the status of the planning in their work domain and issue recommendations for improvement;
• Proactively track and verify the consistency between the schedules of the Industrial Consortia, interfacing proactively with industrial teams as necessary to get the up-to-date information. Identify potential problem areas and propose relevant mitigation actions;
• Provide expert support to the ESA Project Manager, project controller and project team in the risk management process, including suggestions for schedule recovery or acceleration, definition of mitigation plans and follow-up of actions;
• Perform project or mission close-out schedule related activities, if required;
• Assist CIP Project Control in the design and implementation of new schedule and risk control techniques, state of the art tools and procedures and potential AI applications;
• Provide expert advice to PMSO Office on the use or introduction of new schedule and risk management IT tools, reporting and dashboards and coordinate associated development and testing activities;
• Support CIP Business Control and Programme Management Support Section for the QMS audit exercise on Schedule and Risk Management;
• Proactively contribute to the development, maintenance and update of schedule and risk standards, practices, and processes within Agency’s programs;
• Proactively contribute to the Agency’s activities in capturing knowledge and elaborating best practices documentation in schedule and risk control;
• If required, support the CIP project teams in working groups on the topic of schedule engineering or risk management;
• Elaborate training materials and deliver the trainings to the ESA teams;
• Support queries and issues on the tools used for schedule and risk management.