Administration

Provide full administrative support to the Headteacher, School Management Team, and all other education staff at the school.

Key Tasks and Activities

• Produce letters and memorandums
• Undertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administrative assistance as required by the Leadership Team, including ordering resources
• Ensure all information is treated confidentially and exercise absolute discretion at all times
• Accurately minute meetings as directed by the Senior Leadership Team (SLT) and, where relevant, telephone conversations with parents/carers
• Schedule and attend school-based meetings with parents/carers as necessary
• Use IT hardware and relevant software packages efficiently to access, manage, retrieve, and share information as required
• Use office equipment competently and keep up to date with developments and changes to equipment
• Maintain paper and electronic filing systems efficiently and in accordance with current systems and processes
• Ensure documents are prepared and data is entered onto SIMS
• Undertake stocktaking and order materials and equipment as required
• Deal with school correspondence, emails, and phone calls
• Support the Headteacher with local authority correspondence and quality assurance paperwork and visits
• Oversee and manage the school diary, including room bookings and meeting schedules

Attendance

Key Tasks and Activities

• Monitor and track whole-school attendance and punctuality and send out letters where appropriate
• Assist with the production of termly reports for the Headteacher and Governing Body
• Develop and maintain links with parents/carers, children, and the local authority's Educational Welfare Service
• Monitor and ensure the correct attendance codes are entered in class registers and on SIMS
• Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters
• Work closely with the Deputy Headteacher and Headteacher to establish authorised absences and agree appropriate actions
• Maintain and monitor the school's attendance records and produce returns and reports as necessary
• Monitor and maintain an accurate computer record of pupil attendance
• Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
• Advise and support parents/carers in promoting their children's regular school attendance
• Clearly communicate the school's attendance procedures and expectations to parents/carers
• Collect and analyse attendance data to identify and track attendance patterns
• Input daily attendance data onto the SIMS management system
• Produce termly attendance reports and certificates

Requirements

• Excellent interpersonal and written and verbal communication skills
• Knowledge and understanding of child protection and safeguarding practices and protocols
• Excellent organisational skills with a systematic approach to workload management
• Excellent time-management, planning, and prioritisation skills
• Experience of developing systems and processes
• Excellent understanding of SIMS
• Ability to work within allocated budgets and monitor expenditure
• Full working knowledge of relevant policies, codes of practice, and legislation
• Ability to relate well to children and adults
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to identify your own learning and development needs and actively seek learning opportunities
• Ability to maintain confidentiality and handle information appropriately
• Ability to work under pressure
• Ability to work on your own initiative

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris Education is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff to share this commitment.