Outcomes First Group
School Administrator
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Full Job Description
At OFG we believe in creating a better work life balance!
Job Title: School Administrator
Location: Colne Grange School, Uxbridge UB8 2YG (supporting Colne Grange School, Hillingdon Grange School, Yiewsley Grange School and Upton Grange School)
Hours: 37.5 per week | Monday to Friday
Salary: £28,500.00 per annum (not pro rata)
Contract: Permanent | Term Time Only
Start: September 2026
UK applicants only – no sponsorship available
About the Role
Are you an organised, proactive administrator who enjoys variety and making a real difference behind the scenes? We're looking for a School Administrator to join our friendly team, providing high-quality administrative support across our specialist schools in Uxbridge, Hillingdon, Yiewsley and Slough. Based primarily at Colne Grange School, you'll also support Hillingdon Grange School, Yiewsley Grange School and Upton Grange School, making this an exciting and varied role where no two days are the same.
As the first point of contact for pupils, parents, visitors and colleagues, you'll play a vital role in ensuring our schools run smoothly and efficiently. Working closely with our Headteachers and Senior Leadership Teams, you'll help create a welcoming, organised and professional environment that enables our pupils and staff to thrive.
What You'll Be Doing
- Provide high-quality administrative support to the Headteachers, Senior Leadership Teams and wider school staff across our four specialist schools.
- Welcome visitors, answer telephone and email enquiries, and provide a professional front-of-house service.
- Maintain accurate pupil records, including admissions, attendance and student information using iSAMS.
- Manage a range of office administration, including filing, post, appointments, diary management and document preparation.
- Process purchase orders, invoices and financial administration using Focal Point.
- Liaise with transport providers and support the coordination of pupil transport arrangements.
- Ensure compliance with safeguarding, confidentiality, GDPR and school policies at all times.
- Travel between Colne Grange, Hillingdon Grange, Yiewsley Grange and Upton Grange Schools to provide administrative support where required.
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Who We’re Looking For
We're looking for someone who:
- Holds a Full UK Driving Licence and is happy to travel between our school sites.
- Has previous administration experience, ideally within a busy education or office environment.
- Is confident using Microsoft Office and school management systems (experience with iSAMS would be an advantage).
- Is highly organised, able to prioritise workloads and work effectively across multiple sites.
- Has excellent communication and customer service skills, building positive relationships with pupils, families and colleagues.
- Is proactive, adaptable and enjoys working in a varied role.
- Is committed to safeguarding and promoting the welfare of children and young people.
About Us
Colne Grange School is a new specialist ASD provision. As part of the Hillingdon Grange group of schools and the Outcomes First Group, Colne Grange will offer day provision to pupils with Autism.
Located over four sites, the group provides education from early years up to KS2 and offers a unique mix of education and support to pupils within a wide spectrum of needs and abilities. Personalised teaching and learning in an autism-specific environment allows pupils’ individual needs to be addressed completely and their capabilities fully realised.
Colne Grange will provide specialist education for c35 pupils. Colne Grange deploys a wide range of teaching strategies to engage and develop the progress of learners, who present with a range of learning difficulties and styles. Our pupils are taught in smaller class sizes and work towards an Equals Semi-Formal Curriculum and National Curriculum expectations where appropriate.
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For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are pioneering innovative, evidence-based approaches that deliver meaningful, measurable outcomes for everyone in our care.
We are really proud to say that in 2025 Outcomes First Group were officially certified as a ‘Great Place to Work’ for the sixth year running.
Why Join Us?
We place pupils and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.
- Life Assurance
- Pension scheme with options to increase contributions
- “Your Wellbeing Matters” – mental health support and physical health checks
- Flexible Benefits Platform (Vista), including:
- Health, wellbeing and insurance benefits
- Hundreds of UK and international discounts
- Cycle to Work Scheme & Electric Car Purchase Scheme
- Critical illness cover
- Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support
We reserve the right to close the vacancy early if we receive a high volume of suitable applications.
Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
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