Barford St Peter’s CE(VA) Primary School

Job Description For School Business Manager

JEID REF: S0061

POST LEVEL: Band I

Reporting Relationships

The School Business Manager will report to the Headteacher and will be responsible for line managing the Finance Assistant, including performance management, work allocation, and supervision.

Responsibilities

The responsibilities of the school business manager will be as follows:

Financial and Budgetary

• Manage three separate school budgets on the financial system, including the main school budget, the pre-school budget, and the budget for Barford Bright Stars (wrap-around care for children before and after school).
• Manage and ensure efficient operation of the school’s accounting function according to agreed procedures.
• Oversee and manage the preparation of annual estimates and regular reports on income and expenditure, monitor accounts against budgets, and report on the financial state of the school to the Governors.
• Advise on and support the school’s budget setting and monitoring, ensuring effective spending.
• Prepare costings in order that decisions on the composition of the final budget can be made.
• Provide financial management information to and the Head Teacher and other senior leaders on request.
• Provide clear income and expenditure reports on pupil premium and sports funding.
• Manage and oversee the monitoring of all accounting procedures and resolve any problems, including ordering, processing, and payment for all goods and services, the operation and regular reconciliation of bank accounts, preparation of invoices, collection of fees, recovery of bad debts.
• Prepare financial returns for DCSF, LA, and other agencies within statutory deadlines.
• Close down accounts and liaise with WCC Audit or external auditors.
• Act as the point of contact with regard to grant applications, gifts, and other donations.
• Ensure the effective management of finance routines and systems, instituting changes as necessary.