Communication & Liaison

• Act as a central point of contact for internal and external communications, handling enquiries by phone, email, and in person.
• Support effective communication between senior leadership, teaching and ancillary staff, parents, and external agencies.
• Manage school correspondence, newsletters, bulletins, and information distribution as required.
• Regular communication with key stakeholders for school trips, such as the trip leaders, etc., to ensure the trip is appropriately organized beforehand.

Pupil & Parent Administration

• Maintain accurate pupil records in accordance with GDPR and ISI requirements.
• Manage school registration procedure and ensure effective attendance tracking is in place to report to pastoral leads.
• Assist with parent-facing processes, including school enquiries, documentation, and scheduling through school communication channels.

Pupil Wellbeing and Medical Needs

• Oversee and maintain accurate, confidential records relating to pupil first aid, medical conditions, allergies, care plans, and all statutory medical requirements, ensuring compliance with school policies and relevant legislation.
• Ensure all pupil medications are appropriately registered, securely stored, monitored, and administered in accordance with prescribed instructions, school procedures, and safeguarding standards.
• Ensure pupils seeking help receive a calm, caring response and timely support from appropriate pastoral, medical, or safeguarding staff, with clear handovers and follow-up.
• Administer first aid when necessary, responding calmly and effectively to incidents, and ensuring appropriate follow-up actions and documentation are completed.
• Organise and facilitate school vaccine sessions with authorized medical partners.

Safeguarding, Compliance & Policies

• Support the school’s safeguarding procedures, including contractor and visitor management, record-keeping, and staff compliance checks.
• Ensure office procedures reflect school policies and compliance requirements; communicate updates and check that staff understand and apply them.

Financial & Resource Administration

• Support the finance team through effective management of income received relating to extra-curricular activities, such as but not limited to breakfast, afterschool clubs, and school trips.
• Manage office supplies and resources, ensuring cost-effective procurement and stock control.
• Support the Head of Operations administration requirements as and when required.

HR & Staff Support

• Manage the staff administration for new starters/leavers, absence records, and staff documentation.
• Support recruitment processes, including advertisement of posts, arranging interviews, and maintaining accurate personnel records.
• Ensure DBS checks are conducted on all upcoming new staff and regular contractors in line with KCSIE and ISI regulations.
• Manage the Single Central Register and ensure effective safer recruitment protocols are in place at all times in line with KCSIE and ISI regulations.

Event & Diary Management

• Coordinate staff calendar for meetings and events, including whole-school activities throughout the year.
• Provide administrative support for school events and trips.
• Act as school clerk for school operational committee meetings as and when requested by the Head of Operations.

Person Specification

Essential:

• Proven office management or senior administration experience, including establishing, implementing, and monitoring team procedures.
• Excellent organization and judgement, balancing efficient administration with pupils’ safety, wellbeing, and individual support needs.
• Strong communication and listening skills; able to model kindness, remain calm, and respond to pupils with patience, dignity, and respect.
• Experience of leading and developing a high-performing, caring team through clear standards, training, monitoring, and constructive feedback.
• High levels of accuracy, discretion, and confidentiality, with a sound understanding of GDPR requirements.
• Competence in the administration and management of first aid, allergies, and pupil medication, including accurate record-keeping and liaison with staff and parents.
• Willingness to undertake relevant training in first aid, safeguarding, and medical administration as required.
• Confidence in the use of IT systems, including MIS platforms, Microsoft Office, and email communication.
• Ability to work calmly and effectively under pressure and to respond appropriately to changing priorities.
• Commitment to safeguarding, pupil wellbeing, and the school’s ethos, including consistent practice in line with its Positive Values and Behaviour Policy.
• Awareness of or willingness to undertake relevant Safer Recruitment in education training.

Desirable:

• DSBM (Diploma in School Business Management) qualification or working towards it.
• Previous experience in an independent school environment and familiarity with ISI regulatory requirements.
• Knowledge of iSAMS, SOCS, Single Central Register systems and processes.

Safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Safeguarding training will be given. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure & Barring Service. The school will conduct this check for you.

How to Apply

Please send your CV and a brief covering email to:

recruitment@scarisbrickhallschool.co.uk