European Respiratory Society
Scientific Administrative Assistant
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The European Respiratory Society is an international organisation that brings together physicians, healthcare professionals, scientists and other experts working in respiratory medicine. We are one of the leading medical organisations in the respiratory field, with a growing membership representing over 160 countries worldwide.
You will act as a Scientific Administrative Assistant by providing a high-level and proactive organizational and administrative support to the team of Scientific Activities. You will report to the Director of Scientific Activities but will work in close collaboration with the Scientific Activities team.
Your role
- Assist the Scientific Activities team in various activities and projects
- Collaborate to application, selection and follow up processes for various funding programmes
- Collect and maintain related data and documents
- Monitor incoming emails and ensure adequate follow up
- Provide logistic support for meetings organisation (schedule meetings and teleconferences, send invitations, draft agendas and compile working documents, write minutes and ensure follow-up actions)
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Your profile
- Experience in handling administrative tasks and at ease with usual Microsoft programmes (Excel, Word, Outlook, PowerPoint)
- Strong planning and organisation skills providing proactively work-in-progress updates and informing others when work is completed
- Excellent verbal and written skills in English
- Ability to work effectively with colleagues remotely, using Microsoft Teams and other online collaboration tools.
- Ability to complete administrative tasks with exceptional attention to detail and accuracy
- Willing to learn, proactive, team player, independent, flexible
- Availability to travel usually at least one week per year to ERS Congress and up to 2 times per year to Switzerland
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Permanent position
Salary: £25,000.00-£28,000.00 per year
Benefits:
- Flexitime
Ability to commute/relocate:
- Sheffield: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Sheffield
Application deadline: 25/09/2026
Expected start date: 01/11/2026
Only applicants selected for interviews will be contacted.
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