DO & CO
Security Administrator - Compliance and SeMS Support
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Company Description
Our production unit takes pride in offering top-tier luxury airline catering that is both elegant and sophisticated. Our team is dedicated to crafting a one-of-a-kind experience that is attractive to even the most discerning passengers. We focus on providing exceptional quality, first-class service, and an exquisite range of menu options that are sure to impress.
Job Description
The Security Administrator – Compliance and SeMS (Security Management System) Support provides administrative, analytical, and operational support to the Security Manager and the wider Security Department. The role focuses on maintaining accurate records, managing documentation, analyzing data, and preparing reports and presentations, coordinating departmental activities, and supporting compliance programmes across the business. The successful candidate will also assist with the ongoing administration and development of the Security Management System (SeMS), audit preparation, document control, and continuous improvement initiatives.
This role is ideal for an organized, detail-oriented individual with strong Microsoft Office skills, particularly Excel and Word, who enjoys working with data, documentation, and business processes within a fast-paced operational environment.
Key Responsibilities
- Provide administrative support to the Security Manager and wider Security Department.
- Maintain departmental records, trackers, databases, and filing systems, ensuring information remains accurate and up to date.
- Analyze large datasets using Microsoft Excel to identify trends, inconsistencies, overdue actions, and opportunities for improvement.
- Produce weekly and monthly reports, dashboards, presentations, and management information.
- Prepare meeting agendas, minutes, action trackers, and follow-up documentation.
- Coordinate document control activities, including version control, approvals, distribution, and review schedules.
- Support compliance activities, audits, and inspections by maintaining records, coordinating evidence, and assisting with corrective actions.
- Assist in the administration and continual improvement of the Security Management System (SeMS), including maintaining documentation, action plans, and supporting evidence where required.
- Support departmental projects and process improvement initiatives, including opportunities to automate or digitalize manual processes.
- Maintain confidential records and handle security-sensitive information appropriately.
- Carry out additional administrative and analytical duties as reasonably required by the Security Manager.
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Key Deliverables
- Accurate and well-maintained departmental records and documentation.
- Reliable management reports, dashboards, and presentations.
- Effective tracking and monitoring of departmental actions and projects.
- Well-controlled documentation and version management.
- Timely support for audits, compliance activities, and Security Management System (SeMS) requirements.
- Continuous improvement of administrative processes through efficient use of Microsoft 365 tools.
Qualifications
Essential
- Advanced Microsoft Excel skills, including PivotTables, formulas, data analysis, filtering, lookups, and working with large datasets.
- Strong Microsoft Word skills, including formatting professional documents, reports, and procedures.
- Good working knowledge of Microsoft Outlook, Teams, and other Microsoft 365 applications.
- Excellent organizational and administrative skills.
- Strong analytical skills with the ability to review and interpret data.
- High level of accuracy and attention to detail.
- Ability to prepare reports, presentations, and management information.
- Strong written and verbal communication skills.
- Ability to prioritize workload and manage multiple tasks effectively.
- Ability to maintain confidentiality and manage sensitive information appropriately.
- Proactive approach to problem-solving and continuous improvement.
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Desirable
- Experience using SharePoint, Power BI, Power Automate, or other Microsoft 365 applications.
- Experience developing dashboards or management reports.
- Experience working with document control systems.
- Experience coordinating audits, compliance activities, or improvement projects.
- Experience within aviation, manufacturing, logistics, food production, or another regulated environment.
Additional Information
We believe that our employees are the driving force behind our success and strive to create a positive and supportive work environment. As a member of our team, you will have access to a range of benefits, including:
- £14.42 per hour
- On-site role
- Enjoy perks by referring your friends through our Refer a Friend Scheme
- Save money and time with On-Site Free Meals
- Expand your skills and knowledge through our in-house training opportunities.
- A business where you can have a real impact, we’re not afraid of new ideas!
- Genuine career development opportunities, both nationally and internationally
- The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market
DO&CO is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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