Ellison Institute of Technology Oxford
Selection Administrator
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Join us at EIT:
At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real-world impact. We bring together visionary scientists, technologists, engineers, researchers, educators, and innovators to tackle humanity's greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This is ambitious work—work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role:
The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection Administrator who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.
Your Responsibilities:
- Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews
- Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test
- Draft and send mail-merged communications to applicants via the application platform
- Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors
- Monitor assessor review progress during application review windows
- Support administration of meetings for applicants and assessors
- Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines
- Track completion of required agreements and policies for shortlisted applicants
- Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees
- Create profiles and maintain accurate records for shortlisted candidates
- Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications
- Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required
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Requirements
Essential Skills, Qualifications & Experience:
- Proven administration experience in a busy team, delivering high-volume output to deadlines
- Exceptionally organised
- Excellent attention to detail
- Experience using databases, able to reliably and accurately check and enter data
- Technically proficient—confident learning new systems; excellent MS Office skills
- Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
- Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data
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Desirable Skills, Qualifications & Experience:
- Experience working with international stakeholders across time zones
- Experience working with under 18s
- Experience working in selection or admissions
- Experience with Airtable software and application platforms
- Understanding of the University of Oxford
Benefits
We offer the following benefits:
- Salary - £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
- Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance.
- Income Protection
- Private Medical Insurance as standard for you, your partner, and any dependents. Including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advice and assessments
- Coaching & Therapy services
Working Together - What It Involves:
- You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role
- You will live in, or within easy commuting distance of, Oxford (or be willing to relocate)
- We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones
- We require the Selection Administrator to start in position at the beginning of December 2026
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