Ellison Institute of Technology
Selection Administrator
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Join us at EIT: At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role: The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection Administrator who will reliably and consistently execute the many administrative tasks involved in the selection process for the scholarship.
Your Responsibilities:
- Respond to applicant queries, troubleshooting any issues they have with the application form, assessment components, or interviews
- Conduct research on applicant achievements such as internships, fellowships, awards, scholarships, competitions and camps etc.
- Draft and send mail-merged emails to applicants through the application platform
- Track the signing of any agreements/policies by shortlisted applicants
- Complete due diligence checks for shortlisted applicants, verifying the information in their application form through research and direct contact with both the applicant and their listed referees
- Assist with the programme of support for shortlisted candidates during the Oxford application process.
- Assist with creating profiles / CVs of shortlisted candidates
- Support the administration of Zoom meetings with applicants and assessors
- Manage and maintain databases
- Support the Selection Manager and Selection Coordinators as required
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Essential Skills, Qualifications & Experience:
- Proven administration experience in a busy team, delivering high-volume output to deadlines
- Ability to work independently
- Exceptionally organised
- Excellent attention to detail
- Experience using databases, able to reliably and accurately check and enter data
- Technically proficient – confident learning new systems; excellent MS Office skills
- Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email, as well as communicating with internal stakeholders
- Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data
Desirable Skills, Qualifications & Experience:
- Experience working with international stakeholders across time zones
- Experience working with under 18s
- Experience working in selection or admissions
- Experience with Airtable software and application platforms
- Understanding of the University of Oxford or experience at another higher education institution
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We offer the following benefits:
- Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
- Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance.
- Income Protection
- Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advise and assessments
- Coaching & Therapy services
Working Together – What It Involves:
- You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
- You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
- We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
- We require the Selection Administrator to start in position at the beginning of December 2026
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