St Monica Trust
Senior Academy Coordinator
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Hours: Full time, 35 hours per week Location: Somerdale Pavillion
At St Monica Trust, we create places where older people can truly flourish: warm, vibrant communities built with care, expertise and heart. As we continue to invest in the development of our people and the future workforce of adult social care, we are expanding our Academy to provide high-quality learning, development and career opportunities across the organisation.
We're looking for a Senior Academy Coordinator to play a pivotal role in supporting the growth and success of the Academy. This is an exciting opportunity for a highly organised and proactive coordinator who enjoys bringing people, projects and learning opportunities together to make a real difference.
The Role
In this role you will support the creation, coordination and ongoing development of the Academy, ensuring learning and development activity is effectively planned, delivered and monitored.
You will act as a central point of coordination for Academy programmes, external training opportunities, workforce development initiatives and funding activities, helping colleagues access development opportunities that support both personal growth and organisational priorities.
A key aspect of the role will be supporting the rollout of the Care Workforce Pathway programme, helping to promote clear career progression routes, consistent development opportunities and alignment with national workforce expectations for adult social care.
You will:
Academy Coordination & Project Support
- Support the Academy Manager with planning, organising and monitoring Academy workstreams and projects
- Coordinate multiple priorities, ensuring key milestones, actions and deadlines are achieved
- Assist with the development and continuous improvement of Academy systems, processes and programmes
- Prepare reports, presentations, briefings and documentation to support governance and decision-making
Learning & Development Coordination
- Coordinate external training and development activity across the Trust
- Liaise with training providers to source course information and arrange bookings
- Monitor attendance, learner engagement and completion data
- Maintain accurate learning records and training information systems
Funding & Workforce Development
- Support the administration and tracking of Learning and Development Support Scheme funding claims
- Ensure evidence, documentation and claim records are maintained in line with funding requirements
- Monitor deadlines and compliance requirements to maximise funding opportunities
- Support workforce development initiatives that enhance learning and career progression opportunities
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Care Workforce Pathway Implementation
- Support the rollout and implementation of the Care Workforce Pathway programme
- Coordinate communication and engagement activities with services across the Trust
- Maintain programme plans and monitor progress against agreed milestones
- Assist in tracking outcomes and supporting continuous improvement activity
Stakeholder & Meeting Coordination
- Organise meetings, workshops and stakeholder engagement activities
- Prepare agendas, circulate papers and record accurate meeting notes
- Track actions and follow up on agreed outcomes
- Build effective relationships with colleagues, managers, training providers and external partners
Data, Reporting & Administration
- Maintain secure, accurate and accessible records relating to learning, funding and project activity
- Support reporting, evaluation, audit and compliance requirements
- Produce data reports and insights to support service improvements and decision-making
- Respond to enquiries and provide timely, professional customer support
About You
You're someone who enjoys bringing structure and organisation to busy environments and takes pride in delivering excellent support to colleagues and stakeholders. You are proactive, detail-focused and confident managing multiple priorities while maintaining a positive and professional approach.
You are passionate about learning, development and supporting others to achieve their potential, and you are motivated by the opportunity to contribute to meaningful work that improves lives.
Essential Skills and Experience
- Strong project coordination skills, with the ability to manage multiple workstreams, priorities and deadlines
- Experience coordinating learning and development, training programmes or similar activities
- Excellent organisational and administrative skills with strong attention to detail
- Strong IT skills, including Microsoft Office, spreadsheets, databases and reporting tools
- Excellent written and verbal communication skills
- Experience engaging effectively with internal and external stakeholders
- Ability to manage enquiries and provide a responsive, customer-focused service
- Experience organising meetings, preparing agendas, taking notes and tracking actions
- Experience maintaining accurate records and handling sensitive information appropriately
- Ability to work independently, use initiative and escalate issues when required
- Confidence working with data, reporting information and supporting decision-making
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Desirable Skills and Experience
- Experience working within adult social care, healthcare, education, training or workforce development environments
- Knowledge of the Learning and Development Support Scheme and adult social care funding routes
- Experience supporting funding claims, compliance processes, audits or evidence gathering
- Experience working with external stakeholders such as training providers, schools, colleges, local authorities, commissioners or sector partners
- Understanding of workforce development programmes and career pathway initiatives
What We're Looking For
We value warmth, integrity and collaboration. You'll be someone who:
- Communicates openly and promotes effective information sharing
- Presents information clearly to a range of audiences
- Analyses information to solve varied and non-routine problems
- Plans and coordinates multiple interconnected activities effectively
- Uses initiative to identify solutions and improve processes
- Anticipates challenges and proactively resolves issues
- Builds strong working relationships across teams and organisations
- Demonstrates integrity, professionalism and reliability
- Supports and encourages colleagues to succeed
- Creates a positive impression through a caring and respectful approach
- Embeds inclusion, wellbeing and respect into everything you do
Why choose St Monica Trust?
Joining St Monica Trust means being part of a values‑led charity dedicated to creating communities where older people truly flourish. Guided by compassion, respect and inclusion, we focus on people first, supporting residents, colleagues and communities to live well, feel valued and belong.
Alongside meaningful work, we offer an excellent benefits package that recognises and supports our people, visit our careers website to find out more: Careers At St Monica Trust | St Monica Trust
Additional Information
Duties must be carried out in compliance with St Monica Trust's Equity, Diversity and Inclusion Policy.
Duties must be carried out in compliance with current UK GDPR and St Monica Trust's Confidentiality and Data Protection Policy.
This role profile contains the principal accountabilities relating to this post and does not describe in detail all duties required to carry them out.
This post is exempt from the Rehabilitation of Offenders Act 1974 and any criminal convictions, including spent convictions, must be declared at the time of application.
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