Borough Kitchen
Senior Accounts Assistant
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Borough Kitchen is the UK's leading premium retailer for people who love to cook and entertain. We provide quality-tested products for the kitchen and table, alongside in-depth knowledge, advice and inspiration through our stores, online shop, and cook school. Borough Kitchen has five stores across London and a significant eCommerce presence. We search within the UK and around the world for the best products; each piece is meticulously chosen and tested based on function, quality, and durability. Our commitment has won us a unique, trusted position in the industry and strong partnerships with premium brands. We put a lot of care into the work we do, and are seeking candidates who share our passion for cooking, entertaining, and providing the best experience for customers.
About The Role
We are looking for a highly organised and detail-oriented Senior Accounts Assistant to join our team.
This role is responsible for supporting Accounts Payable, inventory accounting and wider finance processes across the business. You will play a key role in ensuring supplier accounts are accurately maintained, inventory-related transactions are properly recorded, and financial records remain complete and up to date.
The successful candidate will enjoy working with detail, following issues through to completion, building strong relationships with suppliers and internal stakeholders, and maintaining high standards of accuracy in a fast-paced retail environment.
This role offers an excellent opportunity for someone looking to develop a broader accounting career. While the initial focus will be on supplier accounting, inventory accounting, reconciliations and operational finance processes, the successful candidate will also support month-end activities and gain increasing exposure to accounting, reporting and financial analysis as they develop within the role.
Key Responsibilities
Accounts Payable & Supplier Administration
- Process supplier invoices accurately and in a timely manner
- Monitor the Accounts inbox and respond to supplier and internal queries
- Request missing invoices, credit notes, delivery notes and supporting documentation from suppliers
- Set up new suppliers within NetSuite and maintain supplier records
- Ensure invoices are matched correctly to purchase orders and receipts
- Raise invoice discrepancies with suppliers and internal teams and follow issues through to resolution
- Maintain accurate records of supplier correspondence and outstanding issues
- Chase suppliers for outstanding credits and ensure supporting documentation is received
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Purchase Order & Receiving Administration
- Monitor purchase orders pending billing and partially received purchase orders
- Follow up with suppliers regarding missing invoices and outstanding purchase order queries
- Investigate receiving discrepancies with warehouse, retail and supplier teams
- Obtain and maintain proof of delivery documents, delivery notes and supplier paperwork
- Ensure purchasing records are complete and accurately maintained
Inventory Accounting & Support
- Process landed cost invoices and allocate costs appropriately
- Support inventory-related administration and record-keeping
- Assist with stock investigations by gathering information and supporting documentation
- Maintain accurate records relating to inventory adjustments, supplier returns and credits
- Support stock count administration and inventory reconciliation processes
Reconciliations & Finance Administration
- Review supplier statements and identify missing invoices, credit notes and discrepancies
- Download and prepare bank statements, PayPal reports and Shopify payout reports for processing
- Review employee expense submissions and follow up on missing receipts and supporting documentation
- Assist with supplier account reconciliations and outstanding balance reviews
- Monitor and reconcile card merchant receivables, and report variances
- Maintain organised and accurate financial records and filing systems
- Download and file HMRC PVA statements and other finance documentation
Accounting Support
- Work with our external accountants to ensure the timely and accurate posting of transactions to NetSuite
- Assist with monthly balance sheet reconciliations, including supplier-related and inventory-related accounts
- Support month-end close activities by preparing schedules and supporting documentation
- Assist with the preparation and posting of journals under the guidance of senior finance team members
- Support the review of accruals, prepayments and other month-end adjustments
- Assist with maintaining accurate fixed asset records and supporting schedules
- Prepare information and reconciliations required for management reporting and financial analysis
- Support VAT reconciliations, VAT quarterly filing and other periodic financial reviews
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Year-End & Audit Support
- Assist with year-end supplier reconciliations and supporting schedules
- Work with our accountants to review all P&L and balance sheet accounts to ensure accuracy throughout the year and at year-end
- Support audit requests by gathering documentation and records
- Assist with fixed asset verification exercises
- Provide documentation to support inventory count reviews and stock investigations
Requirements
- Previous experience in an accounts payable, purchase ledger, finance administration, or a similar finance role (minimum of 3 years' experience)
- Strong attention to detail and accuracy
- Excellent organisational and administrative skills
- Advanced proficiency in Excel
- Confidence in communicating with suppliers and internal stakeholders
- Ability to manage multiple priorities and meet deadlines
- A proactive and reliable approach to work
Desirable
- Experience using NetSuite or a similar ERP system
- Experience within a retail, wholesale, eCommerce or inventory-based business
- Experience in processing high volumes of supplier invoices
- Experience with supplier reconciliations and inventory-related administration
- AAT qualified or studying towards AAT, ACCA, CIMA or a similar finance qualification
- An interest in developing a broader accounting career
Benefits
- Industry-leading discounts across our portfolio of trusted, high-quality brands
- Complimentary Cook School classes
- Longevity holiday benefit for our longstanding team members
- Option to purchase additional annual leave
- Free access to our comprehensive Employee Assistance Programme (EAP) providing 24/7 confidential advice to support your wellbeing and provide expert guidance and resources whenever you or your family need it
- Optional BUPA Private Medical Insurance, employee-funded through salary sacrifice
We are a proud London Living Wage employer. This accreditation reflects our commitment to supporting our team not just as employees, but as valued experts in cooking and dining.
Borough Kitchen is an equal opportunities employer. We are committed to treating all our employees fairly, regardless of gender, race, sexual orientation, marital status, religion, nationality, ethnicity, age, or physical abilities. We value and respect every team member, whether you're part-time or on a fixed-term contract.
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