LVMH Perfumes & Cosmetics
SENIOR ACCOUNTS PAYABLE ASSISTANT (MATERNITY COVER)
Stratton
Posted about 9 hours ago
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POSITION: SENIOR ACCOUNTS PAYABLE ASSISTANT
DEPARTMENT: ACCOUNTS PAYABLE
LOCATION: HERSHAM
REPORTS TO: ACCOUNTS PAYABLE MANAGER
PURPOSE OF THE ROLE
Maintenance and processing of the A/P invoices for LVMH Beauty companies.
- Maintain the supplier database
- Process expenses
- Complete the store recharges and manage agency invoices
- Responsibility for a specific ledger
Job Responsibilities
MAIN RESPONSIBILITIES
Accounts Payable
- Log invoices received onto SAP and AX Microsoft Dynamics Circa – circa 800 invoices per month
- Distribute for authorisation where required, follow up until conclusion.
- Maintain parked invoice lists (sent out twice monthly) and debit balances tracking documents.
- Assist with coding of invoices where necessary.
- Process payment runs – multiple payment runs run twice a week
- Monitor verification system CEGEDIM, initiate workflows to resolution.
- Clear payments made via Direct Debit on SAP and Microsoft Dynamics.
- Identify continuous improvements within AP department.
- Assistance on other brands bought ledgers when necessary.
- Produce and submit Dior payment practice report to HMRC.
- Run reports for DPO’s, Aged Creditors and KPI’s for reports sent to HQ.
- Post payments to vendors on SAP and AX Microsoft Dynamics, using the automatic payment program, creating and sending remittance advice notes.
- Perform Supplier statement reconciliations monthly.
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LVMH Supplier Database
- Maintain supplier database, creation, amendment and classification – there are currently circa 800 active vendors on the database.
- Audit of supplier database.
- Provide a point of contact for suppliers and employees for queries.
Expenses Processing
- Process employee expenses claims, reviewing VAT treatment, financially accurate and are in line with the LVMH Beauty travel and expenses procedure.
- Setup of employee vendor accounts on SAP and AX and CONCUR profiles, including being the point of contact to resolve any employee queries
- Provide CONCUR training for employees throughout the year at regular intervals
- Process payments to employees via CHAPS, twice a week.
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Agency and Store Recharges
- Process staff recharges to stores, creating invoices and posting them on SAP monthly.
Profile
PERSON SPECIFICATION Profile
- Excellent team player
- Excellent Analytical Skills
- Quick Thinking, calm under pressure, helpful and willing to deal with queries
- Must have a sense of urgency, be prompt and dynamic in a fast changing environment
- Good Time management skills
- Detail conscious
- Good Telephone Manner
Key Competencies/Technical Skills
- Strong organisational skills
- Acute attention to detail
- Able to deal with ambiguity
- Good knowledge of Microsoft office (e.g. Excel, Word, Powerpoint)
- Ideally has previous knowledge of SAP and AX Microsoft Dynamics
Additional Information
POSITION WITHIN THE ORGANISATION
- Internal: Finance Department
- External: Suppliers – All Brands
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