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Senior Administration / PA Secretary
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Glasgow – Hybrid Working
Permanent | Up to £30,000
An excellent opportunity has arisen for an experienced Executive Assistant / Legal PA to join a leading international law firm in Glasgow. Supporting Partners and fee earners, this is a broad role covering diary management, client relationships, billing, business development, and document support.
The position would suit a highly organised and proactive individual who enjoys taking ownership and delivering a high level of support within a busy professional environment.
Role
- Manage complex diaries, travel arrangements, meetings, and key deadlines
- Prepare meeting papers, correspondence, presentations, and client documentation
- Act as a key contact for clients, handling non-legal queries and supporting reporting requirements
- Support Partners with pitches, tenders, client presentations, and events
- Assist with billing, WIP monitoring, and more complex financial arrangements
- Coordinate matter opening, including engagement letters, conflicts, and AML checks
- Produce and amend Word, Excel, and PowerPoint documents
- Liaise with wider business services teams to resolve operational requirements
- Delegate appropriate tasks and provide guidance to junior administrative colleagues
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Candidate Requirements
- At least 18 months' secretarial, PA, or administrative experience, ideally within legal or professional services
- Experience supporting Partners, senior professionals, or a busy practice group
- Strong diary management and organisational skills
- Excellent Word, Excel, and PowerPoint capability
- Confident and professional communication skills
- Excellent attention to detail with the ability to prioritise competing deadlines
- Proactive, adaptable, and comfortable taking ownership of tasks
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This is a fantastic opportunity to join a supportive and professional environment offering hybrid working, excellent training, and genuine long-term career development.
Please attach your CV. If you do not hear back within one week, please assume your application has been unsuccessful. Unfortunately, due to the high volume of applications, individual feedback cannot be provided.
Executive Assistant | Legal PA | Legal Secretary | Personal Assistant | Partner Support | Glasgow | Professional Services
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