Carter Jonas
Senior Administrator
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Senior Administrator - Commercial Valuations Team
An exciting opportunity has arisen within our Commercial Valuations team in Winchester, for a driven individual to join the team as a Senior Administrator. The post holder will take ownership of all relevant administrative duties, working alongside the commercial valuations team providing efficient, high-level support, including management of health and safety compliance, invoicing and client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.
What We Offer
- A highly competitive salary package.
- Flexible benefits allowing you to choose those that suit your personal circumstances, including purchasing additional leave, health cash plans, cycle to work scheme, and more!
- Opportunities for flexible or agile working arrangements.
Main Tasks
- Produce accurate and well-presented documents, including reports, client correspondence, presentations, and spreadsheets within agreed time frames.
- Input data into TRAMPS or Excel.
- Input to diaries and organize meetings.
- Accurately process fee accounts and out-of-pocket expenses, assisting with budgets and forecasts as required.
- Input Time at Work data for Partner and senior staff, if required.
- Provide a high level of efficiency and customer service to all who visit or contact the office.
- Handle enquiries over the telephone or in person in reception and take necessary action.
- Perform general office duties such as filing, photocopying, etc.
- Play an active role in the development and implementation of efficient, ‘best practice’ internal systems and processes, optimizing IT and other resources.
- Maintain close communication with other administrators across different divisions to ensure the efficient running of the office.
- Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work.
- Develop and maintain a working knowledge of compliance information such as Money Laundering and other compliance systems (for administrative purposes).
- Work strategically with other departments to develop new business development opportunities and for consistency and efficiency.
- Deal with minor property repairs and maintenance issues at the office.
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This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.
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What Will It Take to Be Successful?
- Experience of managing a varied workload.
- Excellent team-building skills.
- Ability to take a flexible approach when managing your priorities, ensuring deadlines are met.
- Strong attention to detail.
- Excellent communication skills.
- Experience using MS programs.
- Professional outlook and desire to contribute to the success of a busy team.
- Experience of working in a busy client-focused environment (knowledge of the property industry is desirable, but not essential).
- Interest in our industry, eagerness to learn, and ability to work efficiently and effectively under the pressures of a thriving office.
- Supportive team environment and opportunity to develop your knowledge of the property industry.
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