JH Recruitment & Consultancy
Senior Administrator / Executive Support – 12 month FTC Maternity Cover
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Senior Administrator / Executive Support – 12 month FTC Maternity Cover
Part time - Monday - Thursday
Salary: £31,429 FTE / £25,143.20 per annum pro rata
Maternity Cover - Immediate Start Required Start date: ASAP – handover required before 22nd October
We are recruiting for an experienced and highly organised Senior Administrator / Executive Support professional to provide maternity cover within a busy and professional organisation.
This role would suit someone with strong administration experience who has previously supported senior stakeholders or a senior leadership team. You do not necessarily need to have held a PA or EA job title – we are open to experienced Administrators, Senior Administrators, Team Assistants or Executive Support professionals who are confident managing diaries, taking formal minutes and working with senior-level colleagues.
Due to the maternity cover handover, you must be available to start immediately or at very short notice, with the current postholder leaving on 22nd October.
The role
Working closely with senior leadership, you will provide proactive and confidential administrative support, helping to ensure meetings, diaries, communications and key priorities are effectively managed.
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Your responsibilities will include:
- Complex diary management and coordinating meetings for senior stakeholders
- Taking accurate and detailed minutes during senior-level meetings
- Preparing meeting agendas, papers and supporting documentation
- Following up actions from meetings and ensuring deadlines are tracked
- Acting as a professional first point of contact for internal and external stakeholders
- Managing correspondence and drafting documents and communications
- Proofreading and formatting reports, policies and other documentation
- Coordinating meetings, events, travel and accommodation
- Maintaining accurate records, meeting papers and filing systems
- Supporting senior leadership with general administration and ad hoc projects
- Handling sensitive and confidential information professionally
About you
We are looking for someone who is confident, organised and comfortable working with senior stakeholders. You could currently be working as a Senior Administrator, PA, EA, Team Assistant, Executive Assistant, Office Administrator or similar.
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You will ideally have:
- Strong administration experience within a professional environment
- Previous experience supporting senior-level stakeholders
- Strong minute-taking experience
- Excellent diary management and organisational skills
- Confidence communicating with people at all levels
- Strong written communication, proofreading and document preparation skills
- Excellent attention to detail and the ability to prioritise a busy workload
- Good knowledge of Microsoft Office
- A professional and discreet approach when handling confidential information
Previous experience within education would be beneficial but is not essential. Most importantly, we are looking for someone who can quickly get up to speed, build relationships and provide reliable, high-quality support from day one.
Please only apply if you are available immediately or at very short notice due to the required handover period before 22nd October.
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