Gardiner and Theobald LLP
Senior Bid Co-ordinator
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Senior Bid Co-ordinator
Department: Infrastructure
Employment Type: Permanent - Full Time
Location: G&T London
Description
We are seeking an experienced and proactive Senior Business Development Co-ordinator to support the continued growth of our Infrastructure & Major Projects division.
This is a key role within one of G&T's most successful sectors, working closely with Partners, Directors and project teams to secure new business opportunities across both the public and private sectors.
The successful candidate will take ownership of the co-ordination and delivery of high-quality bids, proposals, presentations and business development activities. They will also play an important role in opportunity management, market intelligence, client targeting and the ongoing development of bid content and processes.
This role is ideally suited to an individual with several years' experience in business development and bid management within a consultancy, construction, infrastructure or professional services environment, who is looking to take the next step in their career and become a trusted adviser to senior stakeholders.
While the successful candidate will work within established tools and processes, they will also be encouraged to contribute ideas, challenge current ways of working and play a meaningful role in improving the bid process. This is an opportunity to make a genuine impact within a friendly, supportive environment where input is welcomed and valued.
About the Role
Key Responsibilities
Bid Management & Proposal Development
- Manage the end-to-end bid process from opportunity identification through to submission.
- Review tender documentation and client requirements to ensure submissions are compliant and aligned with evaluation criteria.
- Develop bid plans, submission programmes and responsibility matrices to manage deadlines effectively.
- Coordinate contributions from multiple stakeholders, maintaining version control and ensuring deadlines are met.
- Draft, edit and proofread bid responses to ensure clarity, consistency and quality.
- Produce high-quality submission documents using Microsoft Office and Adobe InDesign.
- Manage tender portal submissions and maintain relevant supplier registration platforms.
- Conduct lessons learned reviews and support continuous improvement initiatives.
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Business Development Support
- Maintain and monitor opportunity pipelines, working with sector leaders to track prospects and priorities.
- Support market research, competitor analysis and client intelligence activities.
- Prepare capability statements, project case studies, CVs and other business development collateral.
- Develop compelling presentation materials for client meetings, interviews and pitches.
- Support the organisation and delivery of client events, networking activities and sector initiatives.
Knowledge Management & Best Practice
- Maintain and develop the Infrastructure bid library.
- Ensure content remains current, compliant and aligned with sector priorities.
- Identify content gaps and work with subject matter experts to create new materials.
- Monitor frequently asked questions and maintain standard responses across key themes such as ESG, sustainability, health & safety and social value.
- Promote best practice in bid management and contribute to the enhancement of tools, templates and processes.
About You
You will be a motivated and commercially aware business development professional who enjoys working in a fast-paced environment. You will be equally comfortable coordinating complex bids, producing high-quality written content and engaging with senior stakeholders.
Most importantly, you will be someone who takes ownership, looks for ways to improve how things are done and is passionate about helping teams win work.
Skills and Experience
Essential
- Demonstrable experience in business development, bids or proposals within professional services, consultancy, infrastructure, construction or the built environment.
- Proven experience managing complex bids from inception to submission.
- Strong understanding of public sector procurement processes and frameworks.
- Excellent written communication, copywriting, editing and proofreading skills.
- Strong project management and organisational abilities.
- Experience coordinating multiple stakeholders and competing deadlines.
- High attention to detail and commitment to quality.
- Strong Microsoft Office skills, particularly Word and PowerPoint.
- Confident communicator with the ability to build credibility with senior stakeholders.
- Resilient, proactive and solutions-focused approach.
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Desirable
- Experience within infrastructure, major projects, construction consultancy or engineering sectors.
- Knowledge of procurement portals such as Ariba, Delta, Proactis and Jaggaer.
- Adobe InDesign experience.
- Understanding of client pursuit planning and wider business development practices.
- Experience supporting interviews, presentations and client engagement activities.
Our Offer to You
In return, we offer you a supportive and collaborative team environment of marketing professionals including BD, communications, digital and design.
- Support in your personal development through the marketing team CPD programme and the firm’s Learning & Development programme.
- Hybrid working with most days in the office but with the option to spend some working from home (with flexibility around this when the need arises).
- A generous benefits package including 27 days annual leave, plus bank holidays and Christmas shutdown, pension plan and more.
- Access to our Employee Assistance Programme and network of Mental Health First Aiders.
- Opportunity to join or spectate at a wide variety of subsidised sports and recreational teams including softball, netball, squash, football, cricket and music.
About Us
G&T is an independent construction and property consultancy working across all sectors of the built environment – we help our clients to build everything from offices to schools, airports to power stations. We specialise in Cost and Project Management services as well as offering a range of supplementary services. There are 1,500+ people across our offices in the UK, US and Ireland which are our core markets.
We’ve been around for nearly 190 years and we pride ourselves on being an ethical firm. We support charities and good causes, take our social impact responsibilities seriously and we are on a journey to improve on diversity and inclusion.
We’re also a people-focused business and place emphasis on recruiting and retaining the best talent and then supporting them to grow their career with the firm through continuous learning and development. We’re also quite sporty and sociable with a range of sports teams, socials and activities to get involved with.
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