Balfour Beatty plc
Senior Coordinator - Rail
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About The Role
Build the winning submissions that help shape the future of rail
At Balfour Beatty, our Rail team plays a critical role in delivering the infrastructure that keeps communities, passengers and businesses moving. We are looking for an experienced and highly organised Submissions Manager – Work Winning to help lead the production of high-quality, compliant and compelling proposals across a portfolio of exciting rail opportunities.
This is a fast-paced, highly collaborative role where you will bring structure, pace and confidence to the submissions process. Working closely with bid managers, writers, subject matter experts, commercial teams and operational colleagues, you will help turn complex requirements into clear, professional and customer-focused submissions.
What you'll be doing
- Managing day-to-day submission coordination activity across multiple concurrent opportunities.
- Leading, supporting and developing bid coordinators, apprentices and other team members.
- Creating and maintaining submission programmes, deliverables schedules, compliance matrices and document control processes.
- Coordinating input from internal stakeholders and helping shape customer-focused messaging, win themes and submission strategies.
- Producing polished, compliant and portal-ready submission documents, including formatted packs, PDFs and supporting materials.
- Managing tender portals, clarification processes and submission administration in line with client requirements.
- Monitoring progress, identifying risks and escalating issues to keep submissions on track.
- Supporting continuous improvement by maintaining tender libraries, standard content and submission tools.
Who we're looking for
You will be an experienced submissions, bids or proposals professional who thrives in a busy work-winning environment. You will be confident managing competing deadlines, bringing people together and keeping complex submissions moving without compromising quality or compliance.
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- Experience in bid coordination, submissions management or proposal delivery, ideally across complex or major projects.
- Strong organisational skills, excellent attention to detail and the ability to manage several priorities at once.
- Confident communication skills, with the ability to work effectively with colleagues at all levels.
- Experience supporting or developing junior team members, coordinators or apprentices.
- Strong Microsoft Office skills, particularly Word, PowerPoint and Excel; experience with Adobe Creative Suite and SharePoint would be beneficial.
- A calm, proactive and solutions-focused approach when working under pressure.
- A commitment to collaboration, inclusion, continuous improvement and delivering high-quality results.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
Balfour Beatty works at the heart of the UK’s rail networks – designing, enhancing and maintaining thousands of miles of the railways that connect communities and underpin growth.
From feasibility studies, planning and design through to implementation and asset management, we provide multi-disciplinary rail infrastructure services across the lifecycle of rail assets. Our expertise covers electrification, track, power, civils, specialist rail plant, railway systems and technologies.
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Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
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