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Senior Event Associate - JP Morgan - London - 6 months contract - ONSITE - PAYE
We are seeking a Senior Event Associate to join the J.P. Morgan Private Bank EMEA Events team to deliver high-quality client experiences. This role is dedicated to event planning, supporting logistics, timelines, vendor coordination, and onsite execution with senior team members; rather than marketing, communications, or PR. You will lead defined workstreams and smaller events, and contribute to larger regional and global programs within a collaborative team. Evening and after-hours work, as well as periodic travel across EMEA, is required.
Key responsibilities
- Support planning and delivery of client events that align with business priorities and brand standards.
- Contribute research on venues, formats, vendors, and regional trends; maintain venue and supplier lists.
- Assist with end-to-end logistics: timeline tracking, venue holds, catering, AV, guest travel, and materials.
- Help manage event calendars, budget tracking, purchase orders, contracts, invoices, and vendor onboarding in line with risk and process requirements.
- Coordinate registration and guest services: invitation lists, RSVP tracking, seating, badge production, and onsite check-in.
- Build and send event communications in the events platform (invitations, reminders, confirmations, thank-you notes, etc) using approved templates and platforms.
- Support onsite delivery: room setup, vendor coordination, speaker support, presentation and AV checks.
- Prepare concise status updates, briefing notes, and post-event reports (attendance, feedback, costs, and lessons learned).
- Assist with special projects and process improvements as needed.
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Qualifications, capabilities, and skills
- Experience in corporate events, preferably within luxury fashion or other high-end fashion environments
- Strong organisation and attention to detail; able to manage multiple tasks and meet deadlines.
- Good problem-solving skills and a practical approach to logistics and vendor coordination.
- Proficient with Microsoft Excel, Word, PowerPoint, and Outlook; familiarity with event platforms.
- Clear and professional written and verbal communication skills.
- Comfortable working with stakeholders at different levels and providing timely updates.
- Team player with a positive, proactive mindset; steps in to help and communicates clearly & early.
- Composed under pressure and adaptable to changing needs onsite.
- Language skills a plus (Spanish, French, Italian, or German).
- Flexibility to work extended hours and travel across EMEA when required.
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We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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