IGD (Institute of Grocery Distribution)
Senior Events Executive
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At IGD
At IGD, we’re proud to be a Great Place to Work, where our people are empowered to grow, inspired to lead and ready to make a difference. At the heart of that experience is how we attract, welcome, and support new colleagues to join us.
That’s where you come in.
We are looking for a focused, curious and proactive Senior Events Executive to help bring IGD-led events to life. This role will provide dedicated support to the Head of Events Strategy & Propositions, helping to coordinate the delivery of agreed event programmes and propositions through well-organised plans, processes and attendee experiences.
Working closely alongside the Event Marketing Manager, you will support the end-to-end coordination of events, ensuring plans, communications, stakeholders and delivery milestones are aligned. This is a hands-on role for someone who enjoys making things happen, takes initiative, and is confident in juggling detail, deadlines, and multiple moving parts.
What you’ll do
Event strategy, proposition and programme support
- Support the Head of Events Strategy & Propositions with research, planning, coordination and documentation for IGD-led events
- Support the implementation of agreed event concepts, programmes and audience propositions by translating them into project plans, timelines and deliverables.
- Maintain programme information, speaker details, approved session descriptions and supporting materials, ensuring content remains accurate and up to date.
- Maintain event planning documents, action logs and internal updates so key decisions, dependencies and next steps are clearly captured.
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Event planning and delivery
- Coordinate practical event requirements including guest lists, table plans, seating cards, badges, signage, branding, event assets and on-site materials
- Liaise with internal teams, venues, suppliers and partners to support smooth planning and delivery
- Track project timelines, actions and risks, proactively flagging issues and helping to resolve them before they escalate
- Provide on-site event support including registration, welcome experience, speaker support, set-up and de-rig.
Event marketing and attendee communications
- Work alongside the Event Marketing Manager to support event communications including invitations, confirmations, joining instructions, reminders and post-event follow-up
- Support delivery of agreed event messaging, ensuring communications are timely, accurate and aligned with approved objectives, audience plans and brand guidelines.
- Coordinate delivery of approved event-related social media activity before, during and after events, working with the Event Marketing Manager and wider teams as required
- Maintain accurate invitee, attendee and engagement information across CRM and event management systems, ensuring strong data quality
Attendee, speaker and stakeholder support
- Respond to attendee enquiries professionally and efficiently, delivering high-quality customer experience
- Support speaker coordination including briefing materials, biographies, headshots, logistics and follow-up actions
- Build positive relationships with attendees, speakers, partners and colleagues through clear, timely and accurate communication
- Coordinate internal meetings, agendas, summaries and follow-up activities linked to event planning and delivery.
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Reporting, evaluation and continuous improvement
- Monitor registrations, attendee information and key event updates, producing regular reports for internal teams and stakeholders
- Support post-event evaluation by collating feedback, key learnings and improvement actions
- Use curiosity and initiative to identify opportunities to improve operational processes, attendee experience and event delivery.
The rewards
We offer a range of benefits, including a market leading pension, a bonus scheme, the ability to buy and sell annual leave plus a generous medical insurance package. You will have a great work-life balance, where you are empowered & trusted to manage your time.
The location
We are operating a hybrid approach to working with a mix of home and office-based working. We are based in a very accessible location within the M25, just 20 miles from Central London.
Our behaviours
- We’re hungry for better
- We solve it together
- We make it happen
- We say what needs to be said
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