Purpose Of Job

We now have an opportunity for an onsite Senior Facilities Coordinator at a client Data Centre. Working within the remote CBRE team, the role offers development potential for any candidate wanting to work on the leading edge of the growing Data Centre industry. The Sr Facilities Coordinator will report to the designated account management team member. They will coordinate the FM requirements as required and will arrange and supervise Services Contractors as required.

Working Week

• 40 Hours, Monday to Friday, 8am to 5pm

Responsibilities

• Assist in employee moves, coordinating with movers, vendors, and internal/external staff.
• Plan and organize internal and building-to-building moves.
• Initiate purchase orders and manage invoicing and expenses within budget.
• Manage facilities staff and ensure continuous service.
• Resolve issues with staff/building engineers and vendors.
• Respond to client requests and resolve concerns.
• Serve as primary contact for maintenance requests and manage work orders.
• Schedule repairs and maintenance with vendors and contractors.
• Perform property inspections and tours including workspace sweeps for repairs or upgrades.
• Ensure furniture is functional and conforms to standards; monitor and audit installations.
• Assist in vendor negotiations and monitor performance.
• Coordinate maintenance programs and safety programs.
• Communicate with landlords/managing agents regarding property conditions.
• Create reports and analyze data related to property objectives.
• Oversee maintenance/repair assignments by technicians, vendors, and contractors.
• Respond to client inquiries and ensure quality service delivery.
• Assist in operating and capital budget preparation.
• Manage vendor relationships and train vendors on procedures.
• Process invoices and ensure proper cost center coding.
• Assist in reviewing financial reports and explaining variances.
• Use PC/PDA for work order system, email, and training.
• Acknowledge client inquiries and collect work orders.
• Collect performance and progress reports.
• File work orders, proposals, and vendor paperwork.
• Follow instructions and respond to inquiries or complaints.
• Use existing procedures to solve problems with limited discretion.
• Deliver output by following defined procedures under supervision.
• Other duties as assigned