The second team, MAISI, operates a facility for the Manufacture of Active Implants and Surgical Instruments (MAISI). This is a cleanroom facility deployed for small-batch production of complex devices for use in human studies, that operates under the QMS, hence the two teams’ operations are closely linked.

The post holder will act as a key point of contact for customers, collaborators, suppliers, and internal stakeholders, supporting project onboarding, financial administration, procurement activities, and project coordination. They will contribute to the monitoring of project and grant budgets, preparation of costings and quotations, maintenance of project records, and delivery of management information to support operational planning and decision-making.

This role requires excellent organisational skills, attention to detail, strong interpersonal and communication skills, and the ability to manage a varied workload across multiple projects and stakeholders. The successful candidate will be proactive, adaptable, and capable of working independently while contributing positively to a collaborative and fast-paced environment.

The responsibilities listed reflect the majority of those of the current post holder, as this is a maternity cover. However, every applicant will bring their own strengths and experiences, that will shape the role, and we are committed to supporting this flexibility. We therefore propose a more limited set of essential criteria, to encourage applications from candidates who feel motivated by the role, whilst the desirable criteria offer an opportunity to highlight your own unique strengths and experience.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential

• Degree or equivalent qualification, or substantial relevant experience in administration, operations, project coordination, business support, or a related field.
• Experience providing administrative and operational support in a complex organisation, including coordinating multiple activities and priorities.
• Experience coordinating projects, customer enquiries, meetings, events, and stakeholder communications.
• Experience using a range of digital systems and software, including Microsoft Office applications and database, CRM, project management, or document management systems.
• Excellent organisational, communication, and interpersonal skills, with the ability to build effective working relationships and manage competing deadlines.
• Ability to work independently, use initiative, solve problems, and contribute to the continuous improvement of processes and systems.

Desirable

• Experience working within a higher education, healthcare, research, engineering, manufacturing, or other regulated environment.
• Experience using and building systems such as SharePoint, Planner, Unit4, Worktribe, CRM platforms, or similar business systems.
• Experience maintaining records, databases, document management systems, or business systems with a high degree of accuracy and attention to detail.
• Experience supporting financial administration, including budget monitoring, costings, procurement, purchase orders, invoices, or financial reporting.
• Experience supporting grant-funded projects, communications and marketing activities, or customer relationship management processes

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.