Depaul UK
Senior Finance Officer - Payables
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Join Us and Help Shape Brighter Futures
At Depaul UK, we believe in people’s potential — and we take action every day to help unlock it. Whether you’re supporting young people directly or strengthening our organisation behind the scenes, your work will create real, lasting impact.
About the Role
Senior Finance Officer - Payables
Full Time | Permanent | £41,484 | London
Are you an experienced finance professional who loves bringing accuracy, efficiency and control to financial processes? Join us as a Senior Finance Officer - Payables and take the lead on delivering a high-performing accounts payable service that keeps our organisation running smoothly.
You'll oversee purchase ledger operations, payment runs, reconciliations and month-end activities, while building strong relationships with suppliers and stakeholders. You will be someone with excellent attention to detail, strong technical finance skills and a proactive approach to improving processes and supporting colleagues.
If you're organised, solutions-focused and ready to make a real impact in a collaborative and inclusive environment, we'd love to hear from you.
Please note that this job opportunity is offered on a full-time (37.5 hours per week), permanent basis.
KEY DELIVERABLES
Purchase Ledger
- Ensure staff expenses are paid in accordance with the charity's expenses and internal controls policies
- Lead on the day to day operations of the purchase ledger function
- Manage the preparation of the weekly payment run, ensuring that all due items are included
- Ensure all non-payroll costs are recorded and paid in accordance with the charity’s procurement and purchasing, and internal controls policies
- Manage the monthly reconciliation of the purchase ledger control account and the analysis of the aged creditors report in accordance with the month end timetable
- Monitor the Purchase Ledger inbox, allocating work as necessary and ensuring queries are responded to efficiently
- Ensure all direct debit invoices are posted and allocated against the appropriate payment in the supplier account
- Lead on the relationship with the Utility broker ensuring property lists are maintained on an ongoing basis
- Assist Finance Assistant with processing of purchase invoices
- Assist colleagues with queries regarding the electronic purchase order system
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Banking and Cash Administration
- Lead contact for banking administration
- Lead on credit card administration
System Administration
- Lead on the system administration of Business Central finance system
- Lead on support requests for Business Central finance system
Month End
- Reconcile prepayment control account and post the monthly prepayment release journal
- Prepare and post the monthly purchase ledger accrual journal
- Reconcile the accruals control account
- Prepare and post the monthly allocations journal
- Review and approve Finance Assistants month end journals and reconciliations
Other Responsibilities
- Line Management of Finance Assistant – Purchase Ledger
- Provide cover for the other Senior Finance Officer and Finance Officer
- Participate in preparing schedules and reconciliations for the year end audit and respond to audit enquiries as appropriate
- Demonstrate a commitment to client involvement by advocating client involvement opportunities, for example by actively promoting the Voice of Depaul to clients and holding residents meetings
About You
What we are looking for from you – Person Specification
When completing your application form please address all the points set out below:
- Part-qualified accountant or extensive and demonstrable experience in a variety of financial roles
- Experience in the preparation of accounts to trial balance stage
- Excellent knowledge of end to end of Purchase Ledger processes and responsibilities
- Excellent IT skills, and an ability to identify opportunities for efficiencies through automation
- Excellent communication skills and the ability to motivate line reports, manage performance and lead an inclusive work environment
- Ability to use initiative, make effective decisions and prioritise effectively to ensure that outcomes are met
- Knowledge of and commitment to the implementation of financial controls to protect organisational resources
- Commitment to working in a manner, which promotes diversity and equality ensuring that everyone is treated with respect and dignity and no one, suffers from discrimination
- Commitment to promoting an environment, which has the highest regard for the Health and Safety of others
- Personal and professional integrity and a commitment to Depaul values and mission
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You will be required to travel and attend meetings and conferences as appropriate to the needs of the job.
The candidate should show a commitment to continuing professional development including to be self-aware and resilient.
What You’ll Receive
- Tailored training and development
- Flexible working options where suitable
- 26 days annual leave, rising with service
- Family-friendly leave policies
- Pension scheme with employer contributions up to 7%
- Employee Assistance Programme with 24/7 GP access
- Discounts across retail, travel, food, fitness and more
- Cash health plan for you and your family
- Death-in-service benefit
- Access to legal and practical support
Safer Recruitment
Depaul UK is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly.
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