Senior Marine Personnel Officer

Role Overview

To arrange and coordinate all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels, all in accordance with the company Quality Management System and associated work processes and client specific requirements.

Roles and Responsibilities

• Acting as a first point of contact for all personnel-related matters and queries for personnel placed on vessels under your responsibility.
• Ensuring vessels are manned by suitably experienced and qualified personnel as per Safe Manning, STCW and Flag Certification requirements, within budget and whilst adhering to Client / Company Policies, Procedures and Guidelines.
• To follow documents check process and recruitment procedures as defined in Marine HR Manual.
• Ensuring newly recruited and promoted personnel are provided with Company / Client policies and procedures and ensuring briefings are carried out and recorded as per AESM procedures (including Senior Officer visits and debriefings) when required.
• To issue MLC Employment Agreements for sea staff.
• Monitoring all employee documentation and ensuring necessary compliance is maintained.
• Ensuring travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies.
• To programme, arrange and advise all concerned of sea staff travel details and to ensure ships are aware of relief intentions.
• To liaise with Clients and technical managers, plus overseas manning agents as instructed.
• To maintain accurate and up-to-date crew lists reflecting crew changes carried out.
• To input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes.
• Processing payrolls within deadlines, including allotments, timesheets, DRJCS, expenses and liaising with the Accounts Department to ensure payments are made in timely manner.
• To collate performance appraisal reports and highlight perceived training needs.
• To inform the Assistant General Manager of any problem or potential problem, which may significantly impact on the manning requirement.
• Providing information for P&I claims.
• Attending meetings as required, including Ship Visits.
• Assisting Assistant General Manager with the preparation of crew budgets when required. Preparing monthly reports e.g. turnover, dismissals, and statistics.
• It is a requirement of a Senior Marine Personnel Officer that he / she be on out of hours call to deal with any emergency issues which may arise involving seafarers’ welfare.
• To review and provide feedback for opportunities for improvement or amendments to Marine HR Manual.
• To promote and comply with the company’s “Safety and Environmental Policy” plus any other duties as may be reasonably required of you by the Management or Senior Management of the Company.