Solus - an Aviva company
Senior Pay and Rewards and Pensions Administrator
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Overview
ROLE SUMMARY
This role reports directly to the Pay and Rewards Manager and has accountability for:
- the smooth running of the monthly Payroll and ensuring the accurate and timely processing of the weekly Expense runs
- ensuring compliance with both HMRC’s requirements and departmental procedures & controls
- Increasing the accuracy and efficiency of department’s processes.
The role involves assisting the Pay and Rewards Manager and working alongside a team of three/four Payroll Administrators.
Responsibilities
KEY RESPONSIBILITIES OF THE JOB
Payroll Responsibilities
Payroll responsibilities include:
- Management of the payroll and expenses processes, ensuring accurate results within agreed deadlines
- Assisting with the process of the P11d/ payroll benefits and PSA processes in line with HMRC deadlines
- Processing of the company’s two pension schemes, ensuring compliance with auto-enrolment regulations and scheme Declaration requirements
- Assisting with the timely and accurate Gender Pay reporting
- Supporting with the annual audit by providing information and explanations in line with agreed deadlines
- Ensuring all key Payroll processes are appropriately mapped & documented and that the documents are kept up to date
- Understanding, anticipating and delivering customer (internal and external) needs whilst building effective relationships
- Positively responding to both internal and external customers through effective communication and personal accessibility
- Supporting the team during staff shortages/annual leave pinch points
- Analysing and reporting on payroll data.
- Auditing the payroll to make sure it satisfies all government regulations.
- Developing and refining payroll procedures.
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Stakeholder management
Key internal relationships are with colleagues within the Finance team for day-to-day work and with colleagues from all around the business for payroll and expense queries, ad hoc queries, procedural matters and the embedding of Solus’s processes.
Key external relationships are with HMRC, the Aviva Payroll and Pensions teams.
Other Responsibilities Include
Other responsibilities associated with the role:
- Risk & governance responsibilities, understanding the risks & controls relating to Accounts and knowing when a risk event should be reported
- Information Security & GDPR, preserving the confidentiality and integrity of information assets used in carrying out the role
- Asset management, ensuring that the company’s tools, materials, systems and software are used in line with its policies & procedures
- Participation in the identification and testing of Business Continuity plans for the recovery of key business activities
It is the individual’s own responsibility to ensure that their professional knowledge and job skills are kept fully up-to-date.
These responsibilities are not to be regarded as exclusive or exhaustive. There may be other duties and requirements associated with the role which the company may reasonably require the post-holder to perform from time to time.
Flexible working is outside of core office hours may also be required on an occasional basis.
Qualifications
- Good understanding of payroll principles and legislation
- Good knowledge of Word/Excel/Outlook
- Significant experience in an SME environment
- Wide experience of all aspects of Payroll department work, including leaver calculations, holiday pay and SMP
- Experience of preparing payroll journals and reconciliation work
- Previous line management experience
- Has excellent communication skills at all levels
- Proactive and has the ability to work on own initiative.
- Demonstrates good analytical and decision-making skills
- Has strong time management skills
- Possesses good organisational skills
- Accurate documenting skills and attention to detail.
- Organised work ethics and multi-tasking
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Why Join Solus?
We have so much to offer when it comes to being a Solus colleague:
- Competitive salary based on location, skills, experience, and qualifications.
- Bonus opportunity tied to your performance and the overall success of Solus.
- Company pension scheme with employer contributions.
- 33 days’ holiday (including bank holidays), with the option to buy or sell up to 5 days.
- Save money with up to 40% discount on Aviva products and other retailer discounts.
- Share in Aviva’s success through the Aviva Save As You Earn scheme.
- Supportive policies including parental and carer’s leave.
- Wellbeing focus with tools like Group Income Protection and 24/7 GP access.
At Solus, we value inclusivity and welcome all applicants. If you’re excited but don’t tick every box, we encourage you to apply—your unique skills might be just what we need.
We guarantee an interview for disabled applicants meeting the minimum criteria—just email us after applying to let us know.
Ready to join us? Apply online today, and our team will be in touch within 14 days.
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