National Physical Laboratory (NPL)
Senior Procurement Administrator - 12 Months FTC
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About the Role
Whether you’re talking about length, mass, time, temperature, electric current, amount or the brightness of light, the National Physical Laboratory sets the standards by which these things are all measured.
Every department has their own set of unique needs. As their Senior Administrator, you’ll get to understand exactly what those needs are and then help everything run as smoothly as possible. This is an ideal opportunity to start your career with us. Who knows where you’ll end up? At NPL, we touch ordinary lives in extraordinary ways and you could too.
We work in a hybrid way, with a mix of remote and office working (minimum two days onsite in Teddington).
You’ll be responsible for a vast array of administrative roles that will ensure your department operates efficiently. Handling enquiries, you’ll either resolve them yourself or pass the enquiry on to the relevant person. Perhaps someone needs some data, information or a report. If they do, you’ll know where to locate it and circulate it as needed. You’ll also be the one who takes responsibility for updating and maintaining your department’s records, systems and databases. You’ll even organise and manage department activities and supplies. Whatever is asked of you, you’ll give it your all. And whilst you’ll follow the various procedures and processes in place, if you see something that can improved upon, we’ll expect you to share your thoughts. At NPL, we embrace change for the better.
You’ll also get to know each department’s unique needs and set up the right levels of administrative support to deliver on them. As an experienced administrator, it’s the chance to learn more about our business and where it could take you. Being the first point of contact you’ll be on hand to ensure the administration of the department is delivered smoothly and to the highest standard. You’ll coordinate the team’s duties to play to their strengths, whilst ensuring they deliver a high-level of customer service at all times. Taking a particular interest in the management’s needs, you’ll help prepare and circulate documents, as well as conduct research. Finally, you’ll also take responsibility for the implementation and maintenance of the systems and databases – ensuring they are compliant and accurate.
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What you’ll be doing:
- Implementing, maintaining, and updating government reporting systems and internal reporting systems
- Running monthly reports for the department
- Acting as the primary contact to manage and respond to administration requests effectively and efficiently.
- Supporting the administration requirements of the Strategic Procurement Team
- Supporting the preparation and administration of documents for the department
- Following and implementing processes and procedures and identify any improvements.
- Monitoring and reporting on activities and providing relevant management information.
- Checking supplier accreditations
- Conducting procurement activity in accordance with Health & Safety
About You
As the Senior Procurement Administrator, you will be a key player in our procurement team and will lead on a variety of administrative tasks that will ensure your department operates efficiently. You’ll take the lead on the reporting requirements for the department.
What you can bring to the role:
- Strong Administration skills in a procurement environment - Essential
- Knowledge of procurement methods, processes, and technologies, as well as Purchase to Pay systems
- Experience of working in a fast-paced and changing environment with demanding business objectives
- Ability to organise and manage data accurately, as well as conducting reporting activities.
- Effective communication skills and the ability to build strong relationships across multiple business areas, internally and externally.
- Team player and problem-solving skills
- IT literate - ability to use all Microsoft Packages - including Excel.
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This is a great opportunity to join a close-knit, friendly and driven procurement team with the opportunity for career progression.
If we receive a huge response in the volume of applications we may close early so please apply as soon as possible!
About Us
The National Physical Laboratory (NPL) is a world-leading centre of excellence that provides cutting-edge measurement science, engineering and technology to underpin prosperity and quality of life in the UK. Find out more about what it is like working here - The measure of us - Overview
NPL and DSIT have strong commitments to diversity and equality of opportunity, and welcome applications from candidates irrespective of their background, gender, race, sexual orientation, religion, or age, providing they meet the required criteria. Applications from women, disabled and black, Asian and minority ethnic candidates in particular are encouraged. All disabled candidates (as defined by the Equality Act 2010) who satisfy the minimum criteria for the role will be guaranteed an interview under the Disability Confident Scheme.
At NPL, we believe our success is a result of the diversity and talent of our people. We strive to nurture and respect individuals to ensure everyone feels valued by treating everyone on the basis of their own individual merits and abilities regardless of their own or perceived identity, as part of our commitment to diversity & inclusion.
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