IFS
Senior Project Management Office Specialist
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IFS is a billion-dollar revenue company with 6000+ employees on all continents. We deliver award-winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.
At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers, but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.
We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.
By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.
We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs.
If you are passionate about driving change and making an impact, we invite you to join Team Purple and contribute to our success!
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Job Description
The Senior Project Management Office Specialist underpins the IT – PMO & Delivery function by establishing and maintaining the governance, standards, controls, and reporting that keep the project and programme portfolio on track. The role acts as a trusted point of coordination across delivery teams.
Key Responsibilities
Governance & Standards
- Maintain and continuously improve the PMO framework, methodologies, templates, and ways of working.
- Embed consistent project lifecycle controls (stage gates, approvals, baselines) across the portfolio.
- Champion adherence to delivery standards and coach project teams on best practice.
Portfolio Reporting & Insight
- Produce accurate portfolio dashboards and status reporting.
- Consolidate project-level data into portfolio-level insight, highlighting trends, slippage, and dependencies.
Planning & Financial Control
- Support project planning, milestone tracking, and resource/capacity management.
- Monitor budgets, forecasts, and actuals; flag variances and support financial governance.
- Maintain the portfolio roadmap and ensure alignment with strategic priorities.
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Risk, Issue & Dependency Management
- Maintain RAID logs at portfolio level; ensure risks and issues are escalated and actioned.
- Track cross-project dependencies and coordinate resolution with delivery leads.
Assurance & Continuous Improvement
- Conduct project health checks and quality reviews.
- Drive process improvements and uplift PMO maturity across the function.
Skills & Experience
Essential
- Demonstrable experience in a PMO or project controls role, ideally within a technology/delivery environment.
- Strong working knowledge of project and programme governance, lifecycle, and methodologies.
- Advanced reporting and data-handling skills.
- Confident stakeholder management up to senior leadership level.
- Excellent organisation, attention to detail, and the ability to manage competing priorities.
Qualifications
Key Competencies
- Governance and process discipline.
- Analytical thinking and attention to detail.
- Clear, audience-appropriate communication.
- Proactive risk identification.
- Collaboration across delivery teams.
- Continuous improvement mindset.
Desirable
- Experience with portfolio/PPM and Jira-based delivery tooling.
- Exposure to financial tracking and resource management at portfolio scale.
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