University Hospitals of Derby and Burton NHS Foundation Trust
Senior Secretary - Acute Medicine Management Team
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Senior Secretary for the Acute Medicine Business Unit
About the Role
We are looking for a Senior Secretary for the Acute Medicine Business Unit. The successful candidate will provide a professional and comprehensive senior secretarial service to the Business Unit/Corporate Function teams ensuring the effectiveness of all communications and organisational systems.
Main Duties
- Provide day to day supervision of a team of secretaries as appropriate to the needs of the service
- Responsible for the operational management of the administration processes and functions of the team
- Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive secretarial service
- Responsibility for managing highly confidential, extremely sensitive information on a regular basis
- Co-ordinate all Business Unit, Corporate meetings and off-site meetings
- Ensure the effective co-ordination of the Manager's diary/scheduler
- Provide effective management for the distribution and prioritisation of incoming mail/emails
- Produce letters, memos, and associated documents to a high standard.
- Responsible for monitoring and maintaining records for sickness and absence and annual/study leave across the Senior Management Team
- Manages the management team rotas, maintains and validates department databases producing accurate reports as required
- Provide general administrative support to the Senior Management Team/Director as appropriate, to enable the organisation of meetings, agendas, minutes and appraisal documentation
- Act as liaison between the management teams and functions across the Trust
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Application Details
Closing date of applications: 18 August 2026
Interview date: 1 September 2026
If this position is offered as a secondment, you are required to consult with your manager and obtain approval prior to submitting your application.
About Us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In Return We Will Offer
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
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Key Facts
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Contact Information
For further details / informal visits contact:
- Name: Paris Shelvock
- Job title: Service Coordinator
- Email address: paris.shelvock@nhs.net
- Telephone number: 01332 798474
For any further information or to arrange a visit please call 01332 798474
We’d love to hear from you! If you have any questions about the role, team, or working environment, feel free to get in touch for an informal chat. Speaking with us before applying is completely optional, but it can help you decide if this opportunity is the right fit for you.
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