Ministry of Justice UK
Senior Systems Manager (Ref: 22225)
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Job Summary
Please refer to Job Description
Job Description
Job Title: Senior Systems Manager
Job Grade: Grade 7
Job Location: National
Contract Type: Permanent
Business Area: Ministry of Justice Commercial
Working pattern: Full-time
Number of Posts: 1
Commercial
The Ministry of Justice has one of the largest and most complex spending profiles in central government. Each year we spend more than £5 billion with our suppliers and it’s our job to help coordinate the sourcing of what we need. We support the management of our contracts across the department, its agencies and non-departmental public bodies.
Commercial is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. Commercial is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.
Commercial Operating Centre
The role is part of the commercial operating centre within the Commercial directorate, working with stakeholders across MoJ both internally and externally, to develop excellence in the department’s Purchase to Pay (P2P) capability.
Role Summary
The role is part of the commercial operating centre within the Commercial directorate, working with stakeholders across MoJ both internally and externally, to develop excellence in the department’s Purchase to Pay (P2P) capability. This is a high impact role which requires strong leadership abilities and an ‘expert level’ of P2P process and systems knowledge and management; as well as good communication skills and ability to manage relationships at all levels.
Taking a holistic approach to the department’s P2P functions, coupled with a clear understanding of current objectives and future strategy, the role is responsible for supporting Commercial teams in developing and implementing appropriate transactional strategies for their contracts that deliver ordering and payment efficiency and performance for both the department and its suppliers.
The Senior Systems Manager will lead the development of a Source to Pay (S2P) systems strategy for Commercial and as part of any broader government programmes.
The role will lead a team responsible for ensuring Purchase to Pay processes are supported, maintained and continually improved so that Commercial and the wider Ministry of Justice (MoJ) can meet their business objectives.
The role includes developing excellent working relationships and influencing across a range of key stakeholders including Director and Deputy Director level, and senior business managers, suppliers, and other Government bodies
Key Responsibilities
The post holder will, through the Commercial Systems team:
- Support the developments for the future Source to Pay system, ensuring the specific requirements for Purchase to Pay account for all areas of MoJ.
- Lead on the implementation of new policies and ways of working, collaborating with internal and external stakeholders to ensure workstreams are delivered according to plan
- Lead the development and adoption of systems, including but not limited to Basware eMarketplace by Commercial and MoJ staff and suppliers, ensuring benefits are achieved in line with business case;
- Act as lead stakeholder on Government Shared Service project board, encouraging adoption by other SOP clients through example and sharing best practice;
- Lead and develop the low value transactional strategy incorporating but not limited to GPC, SSCL Requisition to Pay team and Basware eMarketplace
- Support the adoption of Global P2P principals and convergence to standard government P2P processes throughout MoJ;
- Act as Global P2P process owner for MoJ in conjunction with MoJ finance
- Review and lead the delivery of the supplier setup and maintenance process
- Lead the requirements, sponsor the build and assure the solution for spend reporting, insight, analysis and modelling.
- Support and work with commercial teams to develop efficient and effective transactional strategies as part of pre-procurement activity which focus on prompt payment to suppliers.
- Support and work with the business, commercial teams and shared service provider to optimise the use of the current P2P system with an aim to achieving efficiencies and cost savings through use of existing functionality (catalogues, smart forms, contract purchase agreements, electronic invoicing etc.);
- Develop and deliver an ongoing P2P support service, aligned to the needs of the business and the users; continually evolving the service and seeking user feedback.
- Develop and maintain appropriate P2P guidance to support Commercial and the wider MoJ in delivering their business objectives;
- Act as a delegate to the Head of Commercial Systems for various Board memberships when required.
- Membership of various cross-government/Government Shared Services (GSS) hosted P2P and prompt payment groups
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Essential Criteria
- Experience in leading and motivating a multi-functional P2P function
- Understanding of P2P processes and industry standard practices, including government global design principles
- Understanding of commercial processes and Source to Contract systems and how these link to the P2P process;
- Understanding finance processes and principles and how these link to the P2P process;
- Experience in P2P process ownership and improvement for large organisations;
- Experience in leading the development of reporting and insight from large datasets;
- Experience in leading and coaching individuals to maximise their abilities;
- Experienced networker with proven ability build effective relationships with both internal and external stakeholders
Desirable Criteria
- Experience leading a geographically dispersed team and working with stakeholders spanning multiple locations
Application Stage
Experience
An initial sift will be performed against the following elements and will be assessed against the Civil Service success profiles framework:
- CV
- Experience Question 1 – Tell us about your experience in leading and motivating a multi-functional Purchase to Pay team
- Experience Question 2 – Tell us about your understanding of commercial processes, Source to Contract systems and how these link to the Purchase to Pay process
If shortlisted, you will be invited to an interview and will be assessed on the selected success profile elements at the interview stage.
Interview stage
There Is One Interview Stage For This Vacancy Which Will Be Held Remotely And As Part Of The Interview Process You Will Be Required To Provide Evidence On The Following, And Will Be Assessed Against The Civil Service Success Profiles Framework:
-
Behaviours
- Communicating and Influencing
- Leadership
- Developing Self and Others
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Experience
- There will be 3 experience questions around the essential criteria.
Strengths maybe assessed at the interview, and these are not shared in advance.
To learn more about the Civil Service success profiles framework and how they are assessed please click here.
Job Title: Senior Systems Manager
Job Grade: Grade 7
Job Location: National
Contract Type: Permanent
Business Area: Ministry of Justice Commercial
Working pattern: Full-time
Number of Posts: 1
Commercial
The Ministry of Justice has one of the largest and most complex spending profiles in central government. Each year we spend more than £5 billion with our suppliers and it’s our job to help coordinate the sourcing of what we need. We support the management of our contracts across the department, its agencies and non departmental public bodies.
Commercial is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. Commercial is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.
Commercial Operating Centre
The role is part of the commercial operating centre within the Commercial directorate, working with stakeholders across MoJ both internally and externally, to develop excellence in the department’s Purchase to Pay (P2P) capability.
Experience
There will be 3 experience questions around the essential criteria.
Strengths maybe assessed at the interview, and these are not shared in advance.
To learn more about the Civil Service success profiles framework and how they are assessed please click here.
Person specification
Please Refer To Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Leadership
- Developing Self and Others
Alongside your salary of £58,511, Ministry of Justice contributes £16,950 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a
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