Key Responsibilities

Your key responsibilities will be as below, but not limited to:

Diary & Meeting Coordination

• Manage Partners calendars and inboxes
• Schedule internal and external meetings, ensuring timely communication and follow-ups

Project Administration

• Assist in the preparation and distribution of stage reports, presentations, and other project outputs
• Maintain accurate and up-to-date project records and documentation

Risk Management and Quality Control

• Identify potential risks and challenges in project execution
• Work with the team to develop strategies to mitigate risks
• Proactively address issues that may arise
• Ensure standards are met through conducting quality assurance review
• Implement and enforce quality control processes

Project Management Support

• Update and monitor project timelines, milestones, and resource allocations in CMap
• Support financial tracking and reporting as required

Document & CDE Management

• Organise and maintain project files within Common Data Environment's (CDE's)
• Ensure version control and compliance with document protocols

Team Coordination

• Act as a central point of contact for administrative queries across architectural teams
• Support onboarding of new team members and coordinate training logistics

General Administrative Support

• Assist with travel arrangements, expenses, and other operational tasks

Skills and Qualifications

• Proven experience in a team coordinator, project administrator, or similar support role
• Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM
• Skilled in Adobe Creative Suite and compiling client reports
• Proficient in CMap (or similar project management tools) and Microsoft Office Suite
• Strong organisational skills with a flexible, self-directed approach
• Excellent communication and stakeholder management across all levels
• High attention to detail, professional demeanour, and commercial awareness
• Familiarity with architectural or design studio environments

About Applications

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Don't meet every single requirement? That's okay.

Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you're enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.

When applying, please feel free to use your preferred name - we don't require full or birth names at this stage.

We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work. We are proud to be part of the Disability Confident Scheme. If you require any reasonable adjustments during the process, please include them in your application, and someone from the people team will reach out to discuss your requirements.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.