Service Support Officer

• Maintains a range of highly confidential filing systems for non active filing including sensitive personal information. Updating/retrieval and tracking of file locations on Carefirst/Liquid Logic as and when non active files are requested. Archiving and destruction in accordance with statutory and departmental requirements.

• Directly manages a small staff team whilst co-ordinating, allocating, and monitoring support. Monitoring performance and skills in order to ensure a motivated and effective workforce. Leads on the recruitment and selection of staff, planning effective inductions, delivery of in house training, supervisions, carry out and monitor PPD’s, individual’s learning and development. Allocate, organise and prioritise their work to meet departmental requirements. Assists Professional Practice Managers with any appropriate work requests.

• Contributes to the acquisition and control of financial provision across Localities and Children Homes by maintaining financial documents to ensure records are accurately processed following corporate protocol. Processes requests for goods and services following appropriate procurement procedures. Verifies deliveries, resolves discrepancies as necessary and updates records. Prepares and processes financial documents for payment. Responsible for the location and acquisition of specialised items and the monitoring of the system for ordering, storage and distribution of stationery, equipment and supplies.

• Responsible for the accurate distribution of large cash amounts across localities and children’s homes. Guiding Social work teams, Children Home staff on protocol for cash and advising on alternative methods for purchases. Responsible for stringent monitoring and balancing of a large imprest account, monitoring spend, reconciling against bank account statements, cancelling out of date cheques, dealing with discrepancies whilst liaising with audit. In line with departmental audit provision responsible for ensuring Section 17 spend is accurately coded to relevant analysis code and recorded on relevant spreadsheet.

• Responsible for preparing financial information reports for Group Manager and Consultant Social Workers, advising on anomalies in conjunction with financial regulations and audit guidelines. Contributes to overall distribution of budget coding by monitoring spend, and advising the Group Manager on cost distribution for whole building costs. Responsible for rectifying discrepancies within budgets by investigating unexplained spend, identifying correct cost center and processing journal transfers.

NC3821.Professional Practice Support Officer.docx

Compensation Grades:

GRADES 5.

Pay Ranges: £26,824.00 - £29,064.00

Job Classifications: 3- Not Politically Restricted - Designated As Not Politically Sensitive (Politically Restricted Posts), 5- Enhanced (Child Workforce) - (Disclosure and Barring Service (DBS)), Casual - (Travel Allowance Policy), No - (Childcare Disqualification Requirement), No - (Statutory Post)

Benefits of Working of Hull City Council:

• A competitive salary
• An excellent pension through the Local Government Pension Scheme (LGPS)
• Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period
• Career development and learning experiences from a range of training courses and learning methods
• Supportive and forward-thinking culture
• Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required.

The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment. Online searches, including social media, may be carried out as part of the recruitment process.