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Equity Plan Administrator
Location: London or Edinburgh
About the Company and the Role
Our client is a leading global financial services firm with a significant international presence and a sophisticated reward structure. This opportunity sits within the Reward function and offers the chance to become a key member of a high-profile Share Plans team. The successful candidate will play a central role in the day-to-day administration and governance of the firm's global equity programmes, working closely with stakeholders across Legal, Tax, Finance, Payroll, and external advisers. This role is ideally suited to a share plans professional seeking broader responsibility, greater visibility across the business, and the opportunity to influence processes within a growing and evolving function.
Key Responsibilities
- Own the day-to-day administration of global share plans, including grant processing, participant onboarding, vesting events, exercises, leaver processing, and data maintenance.
- Manage operational delivery of annual grant cycles and ad hoc award events, ensuring accuracy and alignment with approved documentation and governance processes.
- Act as a primary point of contact for plan participants, providing guidance on award mechanics and escalating specialist legal or tax matters where appropriate.
- Maintain data integrity through regular reconciliations between equity platforms, HR systems, and payroll data, alongside periodic audits and controls.
- Support international compliance requirements across multiple jurisdictions, coordinating with internal teams and external advisers.
- Prepare reporting and data extracts for Finance and Tax teams, while contributing to governance documentation, process improvement initiatives, and platform management activities.
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Candidate Profile and Experience
The ideal candidate will bring experience gained within an in-house share plans team at a listed company or a specialist equity administration provider supporting listed clients.
Key requirements include:
- Approximately 4-5 years' experience in share plan or equity plan administration.
- Strong understanding of equity award structures, including market value options, nil-cost options, RSUs, and phantom awards.
- Excellent systems capability, with experience using equity administration platforms and advanced Excel skills. Experience of EWM, Computershare, Shareworks, Equity Edge, or Global Shares would be advantageous.
- Exceptional attention to detail, with a strong appreciation of the legal, regulatory, and tax implications associated with share plan administration.
- Strong written and verbal communication skills, with the ability to explain complex share plan concepts clearly and accurately to participants.
- Experience collaborating with Legal, Tax, Finance, and Payroll stakeholders, coupled with sound judgement on when matters require escalation.
- Awareness of the challenges associated with administering global plans across multiple jurisdictions.
- CEP, ProShare, or equivalent professional qualification would be beneficial but is not essential.
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Why Apply?
This is an excellent opportunity to move into a highly visible position within a global organisation. The role offers meaningful exposure to senior Reward leadership and key business functions, alongside the opportunity to shape processes and contribute to the continued development of a sophisticated global share plans programme.
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