Responsibilities

Document Control & Administration

• Manage the receipt, registration, distribution, and archival of project documentation.
• Maintain document registers, transmittals, and document tracking logs.
• Ensure all documentation is correctly numbered, classified, and filed electronically.
• Maintain revision control and document history records.
• Perform quality checks on incoming and outgoing documentation.

Contractor & Supplier Interface

• Coordinate document submissions from contractors and suppliers.
• Monitor document review cycles and follow up on overdue comments.
• Ensure contractor document deliverables comply with project requirements.
• Support transmittal and distribution of reviewed documents.

Site Support

• Provide document control support to construction, commissioning, and engineering teams.
• Ensure site personnel have access to the latest approved documentation.
• Coordinate distribution of Approved for Construction (AFC), Redline markups (RLMU) and As-Built (ASB) documentation.
• Support turnover and handover activities.

System Administration

• Administer document management systems such as FusionLive, ALIM, SharePoint, Aconex, or similar systems.
• Provide user guidance and training where required.
• Support metadata management and document quality assurance.

Reporting & Compliance

• Produce weekly and monthly document control reports.
• Monitor document KPIs and progress against project requirements.
• Support audits and ensure compliance with project document management procedures.

Qualifications

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

• Relevant experience in document control within engineering, construction, energy, or major projects.
• Experience using electronic document management systems (EDMS).
• Strong understanding of document lifecycles, revision management, and transmittal processes.
• Good working knowledge of Microsoft Office applications.
• Excellent organisational and communication skills.

Key Competencies

• Attention to detail.
• Strong organisational and planning skills.
• Ability to manage multiple priorities and deadlines.
• Effective stakeholder management.
• Problem-solving and continuous improvement mindset.
• Ability to work independently within a site environment.

Desirable Experience

• Major project experience (Oil & Gas, Energy, Infrastructure, or Construction).
• Knowledge of contractor document review workflows.
• Experience supporting site execution, construction, commissioning, and handover phases.
• Familiarity with IM and document governance requirements.

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.