Kinetic Software
Sofware Implementation Specialist
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About Kinetic
At Kinetic we’re redefining operational excellence in higher education, conferencing, and events. As the leading provider of software solutions for student accommodation, event management, catering, and residential services, we help institutions streamline operations, elevate customer experiences, and unlock their full potential.
With over 25 years of experience and trusted by more than 350 institutions worldwide, our software empowers universities and venues to run smarter, faster, and more collaboratively. From bustling campuses to dynamic corporate environments, our technology adapts to the rhythm of each organisation — helping them thrive in a fast-changing world.
But we’re more than just software. We’re a team of passionate problem-solvers, innovators, and collaborators who care deeply about our customers and each other. Our culture is built on empowerment, community, and continuous growth. We believe in giving people the tools, support, and freedom to do their best work — and have fun while doing it.
Joining Kinetic means being part of a purpose-driven business where your ideas matter, your development is supported, and your impact is real. If you’re ready to help shape the future of operational technology in education and events, we’d love to meet you.
The Role
We are seeking a highly motivated and skilled Software Implementation Specialist to join our team. In this role, you’ll play a key part in ensuring seamless onboarding and implementation for existing clients as they add additional products to their Kinetic product suite. You’ll be at the heart of our operations— owning implementations from kick-off through to customer sign-off, including the configuration of systems and training customers. This is a fantastic opportunity for a tech-savvy, customer-focused professional who thrives on collaboration and enjoys making an impact.
You will work closely with our Head of Operations and the wider PS team to ensure every project is delivered on time, to scope, and to a standard our customers are proud of. As we scale, you will also contribute to process improvement and help embed consistent delivery practices across the team.
This role is UK-based, with 1-2 days per week based out of our Ludlow office (dependent on customer travel), and travel to customer sites required. You will collaborate with colleagues in North America and support US-based projects with configuration work, within standard UK working hours.
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What You'll be Doing
Project Delivery
- Own end-to-end delivery of new product implementations - from project initiation, scope agreement, and planning through to configuration, testing, go-live, and customer sign-off
- Manage multiple concurrent projects, maintaining clear communication with customers and internal stakeholders throughout
- Act as the primary named delivery contact for customers post-signature, ensuring a smooth handoff from Sales and a strong first impression at the point of engagement
- Coordinate with internal teams - including Customer Success, Support, and Product - to hit milestones and resolve blockers
Customer Training
- Design and deliver customer training for UK implementations, both on-site and remotely
- Tailor training programmes to each institution's configuration and user base, ensuring customers are confident and self-sufficient at go-live
- Contribute to the development and maintenance of training materials, documentation, and knowledge resources
System Configuration
- Configure systems to meet customer requirements, including data migration support, system integrations, and sandbox/demo environment setup
- Provide configuration support on North American projects where required — collaborating with the NA PS team
Sales & Pre-Sales Support
- Help define realistic delivery timelines and resource requirements during the sales process to set accurate customer expectations
Continuous Improvement
- Identify opportunities to improve delivery processes, reduce implementation timelines, and increase customer satisfaction
- Contribute insights to product roadmap discussions based on patterns observed across customer implementations
- Support the development of scalable PS practices
What You'll Bring
Core Experience
- Minimum 3 years' experience in a software implementation, project management, or professional services delivery role
- Proven ability to manage multiple concurrent projects and competing priorities
- Confident trainer - comfortable delivering both on-site and remote training sessions to a range of user groups
- Strong communicator with the interpersonal skills to build trusted relationships with customers at all levels
- Highly organised with excellent attention to detail
- Technical aptitude - able to quickly learn complex software, understand system integrations, and troubleshoot configuration issues
- UK-based with the ability to travel to customer sites within the UK as required
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Nice to Have
- Experience working within or alongside UK higher education institutions (student accommodation, residences, or student services)
- Familiarity with SaaS software or student housing / events management platforms
- Experience working in a cross-functional or cross-regional team
- Background in training design and delivery
Benefits & Perks
At Kinetic, we believe work should come with rewards that make a real difference. Here’s just a taste of what you can expect when you join us:
- 25 days holiday (plus bank holidays) - with extra days the longer you’re with us
- Two paid wellbeing days each year, with a budget to enjoy some time out with someone important to you
- Enhanced pension contributions to support your future
- Two paid days a year to give back through volunteering, charity work, or sustainability projects with our Green Team
- Salary sacrifice schemes for electric vehicles and cycle-to-work
- 24/7 access to our Employee Assistance Programme for confidential advice and support
- A full annual health check to keep you at your best
- A flexible benefits platform - from life assurance and learning opportunities to retail discounts and cinema tickets
- A genuine people-first culture where your growth and wellbeing come first
- Performance-related bonus scheme to reward your contribution
- Regular socials - from team get-togethers to all-company celebrations, with each department owning a budget for their events
- The opportunity to attend group conferences, away days and learning forums both in the UK and abroad - network with other talent
We’ve created a welcoming office environment, with well-stocked kitchens offering free breakfast, fresh fruit, hot and cold drinks, and a range of tuck shop goodies to keep you fuelled throughout the day.
Equal Opportunity Employer
Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.
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