NHS Grampian
SP256126 - Team Administrator
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Pharmacy Team Administrator
Hours available: 18 hours (0.5 WTE). Working pattern and days of work will be agreed in discussion with the Lead Pharmacists.
Location: Pharmacy Hub Office, Old Aberdeen Medical Practice, Aberdeen City HSCP.
An exciting opportunity has arisen for an enthusiastic and highly organised Team Administrator to join the Aberdeen City Health & Social Care Partnership Pharmacy Team.
The Pharmacy Team consists of approximately 40 pharmacists and pharmacy technicians providing Pharmacotherapy Services to GP practices across Aberdeen City. As Team Administrator, you will provide a comprehensive and efficient administrative service, supporting the Lead Pharmacists, Team Coordinators and wider pharmacy workforce.
This is a varied and rewarding role requiring excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy environment. You will play a key role in supporting communication across the team, coordinating staffing information, maintaining records and assisting with a range of administrative processes that contribute to the smooth running of the service.
The Successful Candidate Will
- Provide administrative support to Lead Pharmacists, Team Coordinators and the wider Pharmacy Team.
- Coordinate staffing information including annual leave, sickness absence and payroll-related processes.
- Manage team correspondence, reports, minutes, agendas and meeting arrangements.
- Support diary management and scheduling of meetings and training.
- Maintain accurate electronic filing systems, databases and records.
- Process team communications, updates and documentation to a high standard.
- Assist with monitoring information, audits and service reports.
- Act as an initial point of contact for enquiries, responding appropriately and professionally.
- Support the maintenance of information governance standards including GDPR and confidentiality requirements.
We Are Seeking Someone Who Has
- SVQ III, RSA III Typing, Business Administration qualification, or equivalent experience.
- Education to National 5/Standard Grade level (including English) or equivalent.
- Experience working in a busy administrative environment.
- Proficiency in Microsoft Office applications and electronic mail systems.
- Excellent written and verbal communication skills.
- Strong organisational and prioritisation skills.
- Ability to work effectively both independently and as part of a team.
- Ability to handle confidential and sensitive information appropriately.
- Excellent attention to detail and accuracy.
- Knowledge of Information Governance, Data Protection and GDPR requirements.
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This is an excellent opportunity to become part of a supportive multidisciplinary team delivering services that directly contribute to patient care across Aberdeen City. You will work alongside experienced pharmacy professionals in a dynamic and collaborative environment where your organisational skills will make a real difference.
For An Informal Discussion About The Post, Please Contact
Lynne Irvine, Lead Pharmacist
Email: 07772580835
or
Liz Robertson, Lead Pharmacist
Email: liz.robertson@nhs.scot
Interview Date: Provisional dates for in-person interview Wednesday 30 September and /or Thursday 1 October
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
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Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.
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NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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