Space Planning & Moves Coordinator

Contract: Infrastructure

Location: Glasgow, G2 5AD

Hours of work: 40

Contract Type: Permanent

We are seeking a Space Planning & Moves Coordinator to support a key client’s workplace planning, office reconfiguration and relocation activities.

This role is focused on the design and delivery of space planning solutions using AutoCAD, alongside the coordination of office moves and workplace improvement projects.

Job Description

We are looking for a proactive and organised individual who can build strong relationships with stakeholders, project managers, contractors and vendors.

Working primarily from home, with office attendance required, this is an opportunity to join a small team delivering rewarding and varied projects across a dynamic office portfolio.

Key Responsibilities

• Deliver space planning rearrangements using AutoCAD.
• Plan and implement move projects, tasks and move layout designs.
• Manage day-to-day office moves, workspace reconfigurations and furniture requests.
• Build strong relationships with stakeholders and project managers to understand upcoming works and project requirements.
• Schedule works to provide best value for the client and customer.
• Maintain the moves tracker and ensure all project information is kept up to date.
• Raise and track purchase orders prior to works commencing.
• Liaise with delivery managers, contractors and vendors, ensuring all completion documentation is in place and filed correctly.
• Attend weekly coordination and scheduling meetings, providing project and workload updates.
• Review and approve e-permits, access permits and contractor RAMS for small works.
• Monitor workloads and report resource overutilisation or underutilisation.
• Generate maintenance and service requests linked to move activities.
• Support MAC process management and ensure all processes are maintained within a live management system.