SR ADMINISTRATIVE COORD (Dept of Medicine)

Position Summary

The Sr. Administrative Coordinator provides support for and coordinates departmental projects and facilitates information exchange between the Johns Hopkins Health System, School of Medicine and other departments, vendors, or outside agencies. This position performs administrative duties such as composing and editing complex correspondence and reports, develops office procedures to ensure efficient and timely operations and may provide advice/guidance to other administrative/clerical staff. The Senior Administrative Coordinator must report to a Director.

Responsibilities

• Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual.
• Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed.
• Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary.
• Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed.
• Maintains the calendar for the assigned department or individual.
• Maintains and organizes files and records.
• Greets and welcomes visitors; answers and directs phone calls.
• Collaborates with other departments to complete some office functions.
• Connects teams and departments by providing communication, setting up presentations and supporting department initiatives.
• Coordinates department activities, schedules and projects.
• Responsible for vendor management, and processing invoices.