CLOSER
Studio Assistant
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Studio Assistant
Location: Marylebone, London
Type: Permanent
Work model: Hybrid, 4 days in Marylebone studio
Reports to: VP, Operations
About Us – Crafting Visionary Creativity.
CLOSER is a creative company continuously crafting how humans both understand the world and experience it. Home to the world’s most skilled practitioners in immersive world building and creative craft, we operate three businesses at the centre of the modern consumer economy.
- CLOSER Studios: End-to-end services to realize narratives, environments and cultural moments that shape how brands appear in the world and how consumers experience them.
- CLOSER Experiences: A platform creating immersive environments, installations and managing cultural venues where brands engage audiences physically and emotionally.
- CLOSER Brands: A platform for launching and scaling consumer companies through structured joint ventures with Fortune 100 companies.
The Role
We are seeking an organised and proactive Studio Assistant to support our Executive Assistant & Studio Manager across both areas of their remit. This is a dual-facing role: on one side, you will assist with diary management, travel coordination, and document preparation for senior stakeholders; on the other, you will support the day-to-day running of the studio.
This role suits someone who is detail-oriented, a confident writer, and comfortable moving between administrative and operational tasks within the same day. You will work closely with the Executive Assistant & Studio Manager, acting as a reliable second point of contact and ensuring nothing falls through the cracks across either function.
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Responsibilities
Executive Support
- Support diary management, helping to schedule and reschedule meetings and flag conflicts.
- Assist with booking domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, format, and proofread presentations, documents, and correspondence.
- Draft written communications on behalf of the Executive Assistant & Studio Manager, maintaining a professional and consistent tone.
- Support communications with key stakeholders on behalf of the studio, including formalising meeting requests.
- Help maintain visibility of daily, weekly, and forward-planned priorities across the team.
- Help prepare materials and agendas ahead of meetings, and assist with note-taking where required.
- Provide ad hoc support to the other Senior Leadership team, including diary coordination, correspondence monitoring, and tracking of related travel and expenditure.
- Maintain organised digital filing for correspondence, travel records, and key documents.
Studio Support
- Assist with the day-to-day running of the Marylebone studio, including supplies, deliveries, and general studio upkeep.
- Support the coordination of studio bookings, room set-ups, and equipment for meetings and shoots.
- Act as a point of contact for studio-related queries from staff and visitors.
- Support the planning and delivery of studio events, shoots, trips, and socials.
- Support the maintenance of Health & Safety, insurance, and other compliance records to a high standard.
- Assist with the upkeep of studio policies and procedures, handling information with discretion.
- Help maintain studio calendars and communicate schedule changes to relevant teams.
- Support the maintenance of staffing calendars, timetables, and holiday and leave records.
- Support the onboarding of new starters with studio access, equipment, and induction logistics.
- Support liaison with the IT manager on hardware and software needs.
- Assist with day-to-day building management matters.
- Assist with ad hoc studio projects and events as they arise.
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Client & New Business Support
- Support client hospitality, scheduling, and day-to-day relationship coordination.
- Help prepare for and follow up on new business meetings, maintaining pipeline and tracker records.
- Assist with research on prospective clients, partnerships, tenders, and frameworks.
Finance & Admin Support
- Process expenses and maintenance of financial schedules.
- Support day-to-day tracking of studio expenditure against budget.
- Assist with maintaining accurate records for budget forecasts and expenditure reporting.
Skills & Experience
- Some prior experience in an administrative, EA, or studio support role, ideally within a fast-paced or creative environment.
- Excellent written and verbal communication skills.
- Strong organisational skills and the ability to manage multiple tasks and priorities at once.
- Confident using Google Workspace and Keynote particularly for presentations and document formatting. Knowledge of Figma is a plus.
- A proactive, can-do attitude, with the discretion and judgement to handle sensitive information.
- Comfortable moving between administrative tasks and hands-on studio support within the same day.
- Calm under pressure, with a keen eye for detail and follow-through.
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