Mowalola
Studio Coordinator
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STUDIO COORDINATOR
Location: London — on-site, part time [3-4 days]
Reports to: Creative Director, Commercial Lead, Production Lead
About the Role
The Studio Coordinator keeps the Mowalola studio running day to day and is the direct operational support to the Studio Manager. You'll manage the inboxes, calendars, systems, stock, and shipping, the detailed work everything else depends on, and you'll be the person the team goes to when something needs sorting.
It's a broad, hands-on role with real exposure: fittings, shoots, launches, events and international logistics, in a small team where what you do is visible immediately. It suits someone early in their career who wants to understand how a fashion business actually runs rather than sit in one lane.
Responsibilities
Studio operations & administration
- Manage studio inboxes, calendars and deadlines; keep Google Drive, Notion and Dropbox organised
- Take and circulate meeting notes, tracking actions to completion
- Support onboarding and day-to-day coordination of interns and junior staff
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Inventory, logistics & fulfilment
- Manage product listings and stock across Shopify; coordinate with fulfilment partners on dispatch and order flow
- Handle inbound/outbound shipments, including international samples, with pro forma invoices and DHL tracking
- Maintain the sample archive and physical inventory
Wholesale support
- Support seasonal wholesale activity: order forms, confirmations and dispatch with accurate paperwork
- Maintain buyer and account records; coordinate delivery details between buyers, production and internal teams
- Support showroom and market appointments
Studio presence & team support
- Provide in-person support at fittings, shoots and events, including garment handling and studio set-up
- Liaise between design, production and communications
- Support planning and on-the-ground delivery of events and activations
- Coordinate domestic and international travel
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Finance & supplier liaison
- Track studio expenses; manage petty cash and reimbursements
- Resolve invoicing and delivery queries with suppliers
What We're Looking For
- 1–3 years in a studio, production, operations or logistics role, internships and placements count
- Highly organised and detail-first, with a real instinct for finishing things and following up
- Confident with Google Workspace, Notion and spreadsheets; Shopify and shipping paperwork a plus
- Comfortable with physical work: moving stock, packing, setting up and resetting a studio
- Discreet, you'll see sensitive information daily
- Resilient and able to manage fast paced, high pressure environments, staying calm when several things land at once
- Real interest in the brand and in how a fashion business operates
To Apply
Send a CV and a short note on why Mowalola to recruitment@mowalola.com with Studio Coordinator in the subject line.
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