Martin Hulbert Design
Studio Manager for Interior Design Practice
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Job Title: Studio Manager for Interior Design Practice
Location: Shoreditch, London
Position Type: Part-time - 4 days a week
Reports To: Director
Role Overview
We are a small team of interior designers seeking a highly organised and personable studio manager with a knowledge in HR operations. In this role, you will ensure our creative team has a seamless, inspiring environment to work in by managing day to day studio operations.
The ideal candidate thrives in a creative, fast-paced environment, balances structured administrative procedures with natural flexibility and is passionate about nurturing a positive company culture.
Key Responsibilities
Studio & Office Management
- Daily Operations: oversee the physical studio space, acting as the main point of contact for visitors.
- Supplier Liaison: Manage relationships with design suppliers, IT support, cleaning services, and utility suppliers.
- Procurement: work closely with the designers to aid the purchasing requirements for projects. Maintain inventory control for office supplies and studio equipment.
- Financial Admin: Record office expenditure, track the studio budget, oversee a timesheet system and process basic invoicing, expenses, and receipts.
- Filing & Systems: Maintain and improve digital and physical design libraries, project archives, and administrative filing systems.
- Health & Safety: Ensure studio compliance with health, safety, and fire regulations.
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Human Resources Support
- Recruitment Coordination: Help draft job specifications, post listings, coordinate interviews, and issue employment contracts.
- Onboarding & Offboarding: Manage the induction process for new design staff and interns, ensuring they have the tech, tools, and access needed.
- HR Record Keeping: Maintain up-to-date staff databases, including tracking holiday allowances, sick leave, and working hours.
- Payroll Support: Liaise with our external accountants to ensure payroll and staff expenses are up to date each month.
- Culture & Wellbeing: Organise team-building activities, studio events, client entertainment evenings, and support basic employee relations.
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Required Skills & Experience
- Experience: 2–4 years of experience in office management, studio coordination, or basic HR support. Experience within an architecture, interior design, or creative agency is highly preferred.
- HR Knowledge: Working knowledge of basic employment law and HR best practices.
- Technical Proficiency: Fluent with MS Office Suite (Excel, Outlook, Word). Familiarity with design project management software (e.g. EstiMac) and accounting software (Xero, Dext and Brightpay).
- Communication: Exceptional written and verbal communication skills; a calm, solutions-oriented approach to problem-solving.
- Organisation: Outstanding multitasking and time-management skills with meticulous attention to detail.
What We Offer
- Competitive salary based on experience.
- Creative and collaborative studio environment.
- Flexible hours and open to remote working options.
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