This is a hands-on role suited to someone who enjoys ownership, process, and cross-functional collaboration within a fast-paced creative environment.

Key Responsibilities

Freelance & Resource

• Own and manage all activity within YunoJuno including: Raising booking approvals and contracts, approving freelancer invoices, expenses, and timesheets.
• Managing day-to-day YunoJuno administration and queries
• Act as the primary point of contact for freelancer communications including: IR35-related queries, Account access and onboarding support, General freelance process guidance
• Raise and maintain freelancer accounts via Workday, following the transition of this responsibility from HR to Operations
• Provide cover for Bookings Managers during periods of annual leave, supporting booking requests and ensuring continuity of resourcing operations

Finance & Commercial

• Support and raise Purchase Orders (POs) in line with Omnicom Production finance processes
• Support accurate and timely cost management by ensuring bookings, contracts, and approvals are raised correctly
• Liaise with Finance and Operations teams to resolve invoice, approval, or payment queries where required

Studio, Facilities & Logistics

• Coordination - Act as point of contact for suite booking requests, coordinating availability and managing requests
• Act as point of contact for hospitality requests, ensuring smooth coordination with internal teams
• Arrange room bookings, travel, and accommodation for teams when required
• Organise couriers and coordinate building passes with Building Operations (BOPs) as needed

Talent & Direct Management

• Maintain and update the internal talent directory, ensuring new freelancers and talent are accurately recorded and kept up to date

Key Skills & experience required

• Proven experience in a fast-paced studio coordination, resource coordination, operations, or production support role, ideally within a creative agency environment
• Strong understanding of freelance workflows, approvals, and resourcing processes
• Experience using systems such as YunoJuno, Workday, and finance tools (or the ability to learn quickly)
• High attention to detail with strong organisational and time-management skills
• Confident communicator, comfortable working with freelancers and senior stakeholders
• Ability to manage multiple requests and priorities in a structured and calm manner

Personal Attributes

• Proactive, reliable, and solutions-focused
• Comfortable taking ownership and accountability for processes
• Naturally organised with a process-driven mindset
• Collaborative and adaptable

No Recruiting partners please, thank you.

Please note that applications will not be reviewed for the role until the w/c 3rd August.

We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.