Subcontractor Purchase to Pay Officer

We are looking for a proactive and detail-oriented Subcontractor Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable, purchase ledger or subcontractor ledger experience who enjoys working in a fast-paced environment.

Key Responsibilities

• Process and register subcontractor and supplier invoices using Continia (OCR).
• Process subcontractor applications for payment and ensure supporting documentation and approvals are in place.
• Match invoices against Purchase Orders (POs), Goods Received Notes (GRNs) and relevant contractual documentation.
• Maintain an accurate and up-to-date subcontractor purchase ledger, ensuring transactions are posted correctly and promptly.
• Reconcile subcontractor statements and ledger balances, investigating and resolving discrepancies, aged items and debit balances.
• Liaise with Quantity Surveyors, Site Managers, Procurement and subcontractors to resolve invoice, payment and ledger queries.
• Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures.
• Support weekly supplier and subcontractor payment runs, ensuring payments are made within agreed terms.
• Maintain accurate subcontractor and supplier account records, including payments, credits and relevant deductions.
• Manage Finance inboxes and respond promptly to subcontractor, supplier and internal queries.
• Support month-end activities, including purchase ledger and subcontractor ledger reconciliations.
• Contribute to the continuous improvement of Purchase to Pay processes and financial controls.
• Maintain accurate records in line with company procedures and audit requirements.