ANR-Probake
Supply Chain Administrator
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POSITION: Supply Chain Administrator
REPORTING TO: Operations Director
Purpose of the Job
Reporting directly to the Operations Director, the Supply Chain Administrator will be required to support the Supply Chain department in completing administrative tasks.
Effective communication is essential for the success of the role. You will need to be able to communicate at all levels both with internal and external stakeholders and build strong working relationships. Working as part of the Planning and Procurement Department, the Supply Chain Administrator is seen as the main point of contact for administrative duties, along with providing cover for all relevant roles within the department.
Main Duties and Responsibilities
- Maintaining the stock levels across manufacturing sites and external warehouses.
- Raising purchase orders on the system.
- Arranging and organizing stock transfers on Sage from external warehouses and between sites. Including any relevant paperwork to support this transaction.
- Booking in and out of stock on the system and providing support for warehouse, along with spot checks for accuracy.
- Inputting in Sage the previous day’s production figures when covering departments.
- Liaising with the Warehouse Operatives to ensure delivery notes are consistent with raised purchase orders.
- Assisting in stock takes as and when required.
- Ensuring effective communication to internal and external stakeholders of any changes to the production plan to ensure the efficient operation of production.
- Daily administration tasks within supply chain, including filing all daily production paperwork and documents.
- Providing cover within the department as required.
- To knowledge share and work in partnership to enable the smooth operation of the Planning and Procurement department.
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Essential Skills, Experience, and Qualifications
- Fully proficient user of Microsoft Office, particularly in Word, Excel, PowerPoint, Outlook, etc.
- X5 GCSE grades A*-C (or equivalent qualification), Mathematics is essential.
- Excellent knowledge and advocate user of SAGE 200.
- Previous experience within a similar role is desirable.
- Food Safety – Level 2 – Desirable.
- Excellent trouble-shooter with the ability to resolve problems effectively, and within a cost-effective manner / within budget.
- Excellent communication skills with a demonstrable record of influencing at all levels within an organisation.
- HACCP level 2 - desirable.
- Knowledge and experience of participating in external audits.
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Competencies
- Excellent time management and communication skills; both written and verbal.
- Well organized and able to manage own workload.
- Ability to work to deadlines.
- Work well under pressure.
- Excellent numeracy and literacy skills.
- Professional approach to work, team orientated with good organizational and motivational skills.
- Knowledge and experience in partaking in external audits.
- Effective team player.
These tasks are not intended as an exhaustive list of the post holder’s duties. The post holder is expected to carry out any reasonable request as deemed appropriate by the Senior Management Team / Company Directors in order to support business needs.
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