Flatpay
Talent Acquisition Administrator
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Role Details
Role: Talent Acquisition Administrator
Location: 5 days a week – London, White City
Reports to: Senior Talent Partner
About The Role
Flatpay is one of Europe's fastest-growing fintech companies and we've recently launched in the UK.
Flatpay is scaling its UK field sales and customer support teams at pace. We're hiring continuously across multiple regions and roles, and we need a Talent Acquisition Administrator who can keep that pipeline moving: efficiently, professionally, and at volume.
This is a hands-on, high-throughput role. You'll be the engine of our recruitment process: posting roles, screening applications, running first-stage phone calls, scheduling interviews, and keeping our ATS clean. On any given week you'll be working across 20–30 live vacancies and speaking to dozens of candidates.
It's an entry point into recruitment, ideal for someone with up to a year of experience in TA, HR, or a high-volume customer-facing role who's ready to learn recruitment properly. We provide structured training and a clear development path.
Responsibilities
- Run the top of the funnel: post roles across job boards and LinkedIn, manage inbound applications, and screen CVs against agreed criteria (popular roles can attract 500+ applications)
- Conduct first-stage phone screens: work from structured scripts to qualify candidates against role criteria (typically 50+ screens per week) and make clear, defensible pass/fail decisions
- Source proactively: use LinkedIn Recruiter, job board databases, and referral channels to build pipelines for evergreen regional sales roles
- Coordinate at pace: schedule interviews and assessment days across multiple stakeholders, manage candidate diaries, and resolve scheduling conflicts
- Own ATS hygiene: keep Teamtailor accurate and up to date with candidate stages, notes, rejection reasons, and source data
- Deliver a strong candidate experience: respond quickly, communicate clearly, and ensure every candidate leaves with a good impression of Flatpay
- Support offers and handover: prepare offer documentation and hand over cleanly to People Operations for pre-employment checks and onboarding
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Skills & Attributes
- Up to one year's experience in recruitment, HR, or a high-volume operational role
- Comfortable on the phone - confident, warm, and able to ask the right questions to qualify candidates quickly
- Strong written communication and attention to detail
- Highly organised - you can hold multiple priorities without losing track
- Process-minded - you understand why consistency matters in hiring
- Resilient and pragmatic - volume recruitment means a high volume of 'no' alongside the 'yes'
- Curious about people and what makes them tick
- Comfortable with ambiguity and willing to flag when a process isn't working
Nice to have
- Experience using LinkedIn Recruiter
- Exposure to sales hiring (BDR, field sales, AE)
What's in it for you
- Medicash EAP from day one: free, confidential support including counselling, 24/7 helplines and mental health resources
- Medicash Proactive after probation: cashback on dental, optical, physio and GP visits, plus discounted gym access at 3,000+ venues across the UK
- Bupa Select private medical insurance after probation: full private medical cover including mental health treatment
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Our Values
At Flatpay, how we work matters as much as what we achieve.
- Happy Humans - We bring energy to our work and create teams people enjoy being part of.
- No Assholes - We perform at a high level while treating colleagues and customers with respect.
- It's Our Business, Own It - Everyone takes responsibility and manages their work like it's their own business.
- Start With No - We challenge ideas, think commercially and focus on what truly creates value.
- Sky-High Ambitions - We set bold goals and expect people to keep raising the bar.
- The Best Argument Wins - Titles don't decide outcomes. We debate openly to reach the best decisions.
Background & Requirements
- Up to one year's experience in recruitment, HR, or a high-volume customer-facing role
- Fluent in English
- Right to work in the UK (visa sponsorship is not available for this role)
Established in 2022 in Copenhagen with a commitment to transparency, we've streamlined card payments to small and medium-sized businesses. Our innovative pricing model eliminates hidden costs and fees, offering a simple flat rate for all cards with no monthly subscription for our point-of-sale and payment solutions.
Operating in Denmark, Finland, Germany, Italy, France, the United Kingdom, and the Netherlands, we're more than just a service provider; we are your trusted business partner.
We continuously strive to stay ahead of the curve, adapting our solutions to meet our clients' evolving needs. Ready to be part of something extraordinary?
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