Regulatory, Compliance & Pre-Employment Checks

• Conduct and verify appropriate pre-employment checks, including:
  • Right to Work checks
  • Qualification verification
  • Employment references
  • Background screening, where applicable
• Maintain accurate recruitment records to support audit, inspection assurance requirements.
• Support recruitment compliance requirements relating to sponsored workers, where applicable.
• Ensure recruitment processes comply with relevant legislation, institutional policies, equality requirements higher education regulatory expectations.
• Support fair access and equality of opportunity throughout recruitment and selection.
• Contribute recruitment data and metrics required for institutional reporting and assurance activities.

Recruitment Systems & Data

• Use the Applicant Tracking System (ATS) and HR systems to manage recruitment workflows.
• Maintain accurate and up-to-date recruitment records and reporting dashboards.
• Produce recruitment metrics, including time to hire, source effectiveness, diversity indicators and offer acceptance rates.
• Analyse recruitment data to identify trends, issues and opportunities for improvement.
• Support continuous improvement through recruitment analytics and evidence-based decision-making.

Candidate Experience

• Deliver a professional, inclusive positive candidate experience throughout the recruitment process.
• Ensure candidates receive timely and appropriate communication at each stage of recruitment.
• Coordinate interview arrangements and candidate logistics.
• Respond to candidate queries professionally and promptly.
• Ensure candidates are kept informed of recruitment outcomes within appropriate timescales.

Stakeholder Support

• Provide recruitment advice and guidance to hiring managers throughout the recruitment process.
• Deliver recruitment process briefings and training to managers where required.
• Work collaboratively with HR and payroll colleagues to support a smooth transition from recruitment to onboarding.
• Build effective working relationships with academic and professional services stakeholders.

Onboarding

• Ensure offer letters and employment contracts are issued accurately and in a timely manner.
• Monitor receipt of signed offer letters, employment contracts and required new starter documentation.
• Follow up with candidates where documentation is outstanding.
• Input accurate onboarding information into the HRIS using the employee new starter information.
• Work with the Learning & Development Advisor, HR Manager Head of HR to ensure an effective handover for company-wide induction and departmental training.
• Coordinate the monthly new starter list for induction and onboarding activities.
• Ensure all relevant pre-employment requirements are completed before the employee's start date.

Policy & Process Improvement

• Contribute to the development and review of recruitment policies, procedures and guidance.
• Identify opportunities to improve recruitment efficiency, candidate experience and quality.
• Support equality, diversity and inclusion-focused recruitment initiatives and inclusive selection practices.
• Participate in HR projects relating to workforce planning, talent strategy, employer branding and recruitment improvement.
• Contribute to the continuous development of recruitment processes, systems and documentation.

General Responsibilities

• Promote UKMC's values and professional standards throughout all recruitment activity.
• Maintain confidentiality and handle candidate information in accordance with GDPR and UK data protection requirements.
• Support safeguarding, equality, diversity, health and safety and other institutional policies relevant to the role.
• Undertake appropriate professional development and training.
• Undertake other duties of a similar nature as reasonably required by the line manager, commensurate with the nature and level of the post.

Knowledge & Experience

• Experience working in talent acquisition, recruitment, HR, or a related field.
• Experience managing recruitment campaigns from vacancy approval through to appointment and onboarding.
• Experience recruiting across a range of professional, technical, academic, or operational roles.
• Experience working with hiring managers and advising stakeholders on recruitment and selection processes.
• Experience conducting or coordinating structured interviews and candidate assessments.
• Experience conducting or coordinating pre-employment checks, including Right to Work and employment references.
• Understanding of UK employment legislation and recruitment compliance requirements.
• Understanding of equality, diversity and inclusion principles within recruitment.
• Experience using an Applicant Tracking System (ATS), HRIS, or recruitment database.
• Experience using recruitment job boards and platforms such as CV-Library and LinkedIn.
• Experience producing and interpreting recruitment metrics and reports.
• Experience working within a higher education environment is desirable.
• Experience with recruitment relating to sponsored workers and UKVI requirements is desirable.

Qualifications

• Relevant qualification in Human Resources, Recruitment, Business Administration, or a related discipline is desirable.
• Relevant recruitment or talent acquisition qualifications are desirable.
• Evidence of continuing professional development in recruitment, HR, employment law, equality, diversity, or related areas.

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong stakeholder management and relationship-building skills.
• Strong organisational skills with the ability to manage multiple vacancies, priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong interviewing and candidate assessment skills.
• Ability to provide confident and professional recruitment advice to hiring managers.
• Strong understanding of confidentiality and data protection when handling candidate information.
• Ability to analyse recruitment data and produce meaningful reports.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Confident using recruitment systems, ATS platforms, HRIS and online recruitment tools.
• Ability to work independently while contributing effectively as part of an HR team.
• Professional, approachable, solutions-focused and candidate-centred approach.
• Commitment to fairness, equality, diversity, inclusion and ethical recruitment.
• Ability to work effectively in a fast-paced environment and manage competing priorities.

Benefits

• Company events
• Company pension
• Health & wellbeing programme
• On-site parking
• Professional development and training opportunities