Knovia
Talent Coordinator
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At Knovia
At Knovia, we're passionate about helping people unlock their potential through education, skills and career development. As a growing group of specialist training providers, we work across multiple sectors to deliver exceptional learning experiences while creating rewarding careers for our colleagues. Our people are at the heart of everything we do, and we're committed to fostering a culture built on impact, growth and positive change.
Location: Remote
Salary: Up to £28,000
Working Hours: Monday - Friday (36.5)
We're looking for a proactive and organised Talent Coordinator to join our People Shared Services team. This is a fantastic opportunity for someone with recruitment coordination or administration experience who enjoys delivering an exceptional candidate experience and thrives in a fast-paced environment.
You'll support the full recruitment and onboarding lifecycle, working closely with hiring managers, Talent colleagues to attract, engage and onboard talented colleagues across the Knovia Group. From creating job adverts and coordinating interviews to maintaining our Applicant Tracking System (ATS) and supporting colleagues with their onboarding, you'll play a key role in ensuring an efficient and professional recruitment process.
Key Responsibilities
- Coordinate recruitment and onboarding activities across the Knovia Group
- Create and publish engaging job adverts across job boards and social media platforms
- Source, screen and shortlist candidates for live vacancies
- Schedule interviews and liaise with hiring managers and candidates throughout the recruitment process
- Prepare offer letters and employment contracts
- Maintain accurate candidate records within the Applicant Tracking System (ATS)
- Support onboarding activities, including right to work documentation, new starter paperwork and welcome calls
- Manage the Talent inbox, responding to candidate and stakeholder queries promptly and professionally
- Help build employer brand awareness through recruitment marketing and social media content
- Produce content for internal communications and support wider People team initiatives
- Ensure recruitment activities comply with GDPR, safer recruitment practices and company policies
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What We're Looking For
We welcome applications from people with recruitment experience, as well as those who have developed transferable skills in administration, coordination, customer service, HR, education, sales, or other people-focused environments.
Experience
- Previous experience in a Talent Acquisition, Recruitment Coordination, HR Administration or similar coordination role
- Experience coordinating interviews and recruitment processes
- Experience managing multiple priorities in a busy, fast-paced environment.
- Experience maintaining recruitment records or Applicant Tracking Systems (ATS)
- Experience providing excellent customer service to candidates and stakeholders.
- Previous candidate sourcing or recruitment campaign experience is advantageous but not essential
Skills & Knowledge
- Strong organisational skills with excellent attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, including Outlook, Word and Excel
- Confident using Applicant Tracking Systems (ATS) and learning new systems quickly
- Understanding of recruitment and onboarding processes
- Awareness of employment legislation, GDPR and safer recruitment principles is desirable
- Ability to manage confidential information with professionalism and discretion
- Strong time management skills with the ability to prioritise competing deadlines
We're looking for someone who is:
- Proactive, organised and solution-focused
- Passionate about delivering an outstanding candidate experience
- Collaborative and enjoys building strong working relationships
- Resilient, adaptable and comfortable working in a fast-moving environment
- Committed to continuous learning and personal development
- Driven to deliver high-quality work and support the success of the wider team
To request a copy of the full job description, please contact Talent@knovia.co.uk
Why Join Knovia?
Joining Knovia means becoming part of a collaborative and ambitious organisation where your contribution makes a real difference. You'll work alongside passionate colleagues, gain exposure to the full recruitment lifecycle and have opportunities to develop your career within a growing group committed to investing in its people.
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We have a number of benefits available including;
- 21 days annual leave - increasing with length of service and a holiday purchase scheme
- 3 Knovia days for our Operational December Closure and 8 Public Bank Holidays
- Up to 3 days of paid volunteering leave and corporate conscience initiatives
- Birthday off as our gift to you
- Perkbox - a suite of lifestyle benefits and wellness tools
- Recognition and long service awards to celebrate our colleagues'
- Discretionary annual bonus based on performance
- 4pm finish on a Friday
- CPD and training opportunities
We are a Disability Confident Employer and have a guaranteed interview scheme in place to ensure that nobody is overlooked or discriminated against because of their disability. If you meet the minimum criteria when you apply and you have informed us in your application that you have a disability, you will be guaranteed an interview for that role.
To promote and maintain an inclusive working environment, as part of your application process we will ask you to share data on certain characteristics. These answers will not form part of the selection and recruitment process and will not be shared with anyone outside of the People Team.
Knovia is committed to the safeguarding and wellbeing of our learners and colleagues and we implement robust safer recruitment practices to support this. Dependant on the role you are applying for, we may undertake a number of necessary checks to confirm you are suitable to work with children and vulnerable adults, which may include a Disclosure and Barring Service check. We are also committed to promoting equality and inclusion throughout our colleague and learner populations.
We will be reviewing applicants for this role on a regular basis, therefore the vacancy may close earlier than anticipated so please apply early to avoid missing out!
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