UKRI
Talent Management Administrator
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Salary: £25,842 per annum
Band: UKRI Band B
Contract Type: Fixed Term (9 months)
Hours: Full-time/ Part Time (minimum 0.8 FTE) (flexible working available)
Location: Polaris House, Swindon, Wiltshire - Hybrid working available (Min 2 days per week in the office)
Closing Date: 15th October 2026
Please note that we may close this vacancy early should we receive a high volume of applications. We therefore recommend submitting your application at the earliest opportunity.
About the role
To provide a dedicated administration service to support primarily the Talent team with key projects and deliverables. Maintaining a professional proactive approach when interacting with stakeholders.
- Support the annual performance management cycle, answering inbox queries and sign posting resources.
- Work with relevant stakeholders to provide performance appraisal completion data during the annual performance cycle and other ad hoc performance system reporting as required.
- Organise and coordinate internal and external meetings, including issuing of relevant papers and or content for the wider Talent Team.
- Provide administrative & project planning support as required across the Talent Team.
Your responsibilities:
Administration
- Extract and report on performance data from Oracle Fusion (HR System)
- Respond to performance & appraisal queries via the appraisal inbox or escalate and consult others who can provide the answer, resolving & triaging queries in a timely manner.
- Produce, maintain and update published resources for the Talent & Performance Team including guidance and toolkits.
- Provide administration support across the Talent team including Early Careers recruitment, Strategic Workforce Planning & Talent Attraction. Duties may include supporting assessment centres, and administrative support for ad hoc project work as and when required.
Engagement
- HR colleagues to support the adoption of performance within Oracle Fusion providing data and insights.
- The Performance Champions Network to support their role as ambassadors for performance management across UKRI, including arranging diaries and presenting on a quarterly basis.
- HR customers and stakeholders to monitor appraisal enquires that are both system, process and / or policy led.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
Essential
- This role would suit a person with administrative skills and interest in HR
- Experience of or interest in working in an administrative and or HR function (S).
- Experience of working in an administrative role that involves customer facing (S&I).
- Experience of using MS Excel to manipulate data to produce reports (I).
- Experience of using MS PowerPoint to produce graphs/charts which tell a story (I).
- Oral & written skills and an ability to communicate information concisely and clearly (S&I).
- Highly customer service focused (I).
- Ability to work in a professional and proactive manner (S&I).
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Benefits
We recognise and value our employees as individuals and aim to provide a favorable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!
A list of benefits below:
- An outstanding defined benefit pension scheme.
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options.
Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
For further information on our benefits please see:
Benefits of working at UK Research and Innovation (UKRI) [https://www.discover.ukri.org/benefits-of-working-at-ukri/index.html]
UKRI is an Equal Opportunity & Disability Confident Employer.
Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org.
As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y [https://www.gov.uk/check-uk-visa/y]
UKRI - UK Research and Innovation
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.
Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.
More information can be found at www.ukri.org [http://www.ukri.org./].
Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI [https://www.ukri.org/about-us/work-for-us/working-at-ukri/benefits-of-working-for-ukri/].
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How we support EDI in the workforce
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’. [https://www.ukri.org/about-us/work-for-us/edi-in-the-workforce/#contents-list]
Disability Confident Employer
As users of the disability confident scheme, any candidate who opts into the scheme and best meets the essential criteria, will be shortlisted for interview. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How to apply
Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered.
UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be rejected and internal candidates may be subject to disciplinary action.
As part of the pre-employment checks there is a requirement to undergo Baseline Personnel Security Screening. BPSS is a pre-condition of employment and failure to achieve it may mean that the employment offer is rescinded. UKRI reserves the right to run, or re-run, security clearance as required during the course of employment.
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